Executive Assistant

Overview

The Executive Assistant provides comprehensive administrative and operational support to senior leadership while ensuring the organization runs efficiently. This role combines high-level executive support with office management and administrative oversight, serving as a central point of coordination across daily operations and cross-functional teams. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with accuracy, discretion, and professionalism.

The position requires flexibility to work outside of standard business hours (8:00 a.m. – 5:00 p.m., Monday through Friday) as needed to support executive and organizational demands.

Since 1948, Acme Tools continues to be a premier retailer of tools and equipment at our locations in North Dakota, Minnesota, and Iowa and online by serving contractors, woodworkers, and do-it-yourselfers with a wide selection of tools and equipment from all the major manufacturers. As a family-owned operation for over 75 years, we are employee centric, family-friendly, community involved, and growth minded.

• On-the-Job Training
• Professional Development Programs and Training
• Competitive Pay
• Generous PTO – Start accruing PTO on your 1st day
• Paid Holidays – We are closed the 6 major holidays of the year
• Maternity Leave partially paid with our Short-Term Disability
• Work Environment where team members take pride in their work and can see their impact on the company
• Employee Discounts
• Progressive Growth Opportunities

• Medical, Dental and Vision insurance plans to fit any lifestyle & family
• Medical & Dependent Care Flexible Spending Accounts
• Accident, Cancer, and Critical Illness supplemental insurance programs
• 100% Company-paid Short- and Long-term Disability
• 401(k) Program and Company Matching
• 100% Company-paid Group Life Insurance 1x your annual wage
• Additional Voluntary Life Insurance

• Oversee daily office operations to ensure a smooth, organized, and efficient work environment.
• Own and manage domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Manage procurement, inventory, and stocking of office, breakroom, and equipment supplies, coordinate with vendors and service providers.
• Maintain office policies, procedures, files, records, and confidential information with accuracy, discretion, and professionalism.
• Greet employees, visitors, vendors, and clients; manage incoming and outgoing communications including phone calls, emails, Teams messages, mail, packages, and shipping/receiving.
• Ensure compliance with company standards, security protocols, and maintain a clean, well-functioning, professional office environment.
• Provide high-level administrative support to senior leadership, including complex calendar management, meeting coordination, event planning, and logistics.
• Screen and prioritize phone calls, emails, and correspondence, handling sensitive communications with discretion.
• Support administrative projects, office initiatives, audits, and approval workflows related to inventory, vendors, and internal systems.
• Assist with expense tracking, account reconciliation, approvals, budgeting, and basic bookkeeping tasks.
• Coordinate closely with the existing administrative team to align priorities, ensure coverage, and support efficient workflows across executive and office operations.
• Oversee office budgets, vendor accounts, and purchasing platforms, ensuring data accuracy and timely follow-up on open orders.
• Supervise and support administrative staff as needed, delegating tasks and ensuring completion of daily responsibilities.
• Assist with planning and executing company meetings, corporate events, and holiday celebrations.
• Plan, prepare, and coordinate meals twice per week for the corporate office, including food preparation, and ensure a clean and organized kitchen setup.
• Perform all other duties as assigned.

• Previous experience in travel planning, with demonstrated responsibility for organizing and managing travel logistics.
• Hands-on experience with group travel coordination, including registrations, booking coordination, and managing arrangements for multiple participants.
• Bachelor’s degree or equivalent professional experience preferred.
• Familiarity with Quick Books and its features.
• 5+ years of experience as an executive assistant, administrative assistant, or office management role supporting senior leadership.
• Proven ability to manage complex calendars, meetings, travel arrangements, and executive communications.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Exceptional attention to detail and accuracy in handling documents, data, and internal systems.
• Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
• Excellent written and verbal communication skills with a polished,…