Medical Records and Central Supply Coordinator - SNF

Overview

Medical Records and Central Supply Coordinator - SNF

Join a mission-driven team focused on delivering quality post-acute care. Our culture emphasizes integrity, teamwork, innovation, education, quality outcomes, and fiscal responsibility.

• Manage and maintain accurate and up-to-date electronic health records (EHR) in compliance with HIPAA and other regulatory standards.
• Coordinate the collection, organization, and secure storage of patient medical records, ensuring timely retrieval for clinical and administrative use.
• Oversee inventory control, ordering, and distribution of clinical supplies to meet daily operational needs of the SNF.
• Collaborate with nursing and clinical staff to forecast supply requirements and prevent shortages or overstock situations.
• Conduct regular audits of medical records and supply inventory to ensure accuracy, compliance, and quality assurance.
• Train and support staff on proper documentation procedures and supply management protocols.
• Serve as a point of contact for internal and external audits related to medical records and supply management.

• High school diploma or equivalent;
  Associate’s degree or higher in Health Information Management or related field preferred.
• Proven experience with Electronic Health Records (EHR) systems and medical records management in a healthcare setting. Point Click Care preferred.
• Knowledge of clinical supply management processes and inventory control.
• Familiarity with healthcare regulations including HIPAA and OSHA standards.
• Strong organizational skills and attention to detail.

• Valid Nurse Aide or Medication Aide certification in Texas.
• Certification in Health Information Management (e.g., RHIT) or Supply Chain Management.
• Experience working in a Skilled Nursing Facility or long-term care environment.
• Proficiency with specific EHR - Point Click Care.
• Demonstrated ability to lead or coordinate cross-functional teams.
• Additional training in healthcare compliance and quality assurance.

The required skills in Electronic Health Records, Medical Records Management, and Clinical Supply Management are integral to the daily functions of this role. The coordinator uses EHR expertise to accurately input, update, and retrieve patient data, ensuring compliance with privacy laws and facilitating clinical decision-making. Medical Records Management skills enable the individual to organize and maintain comprehensive patient files, supporting both clinical staff and administrative audits.

Clinical Supply Management skills are applied to monitor inventory levels, place orders, and distribute supplies efficiently, preventing disruptions in patient care. Together, these skills ensure that the facility operates smoothly, maintains regulatory compliance, and delivers high-quality care to its residents.

• Senioriry level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Management and Manufacturing
• Industries:
  Nursing Homes and Residential Care Facilities

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