Administrator - Business Support Admin

Job Overview

• Role Overview

  This post provides and facilitates the administration and support service to meet the requirements of administration and office in HMS Sultan as required by the HESTIA contract.

• Primary Job Purpose

  To provide an administration support service to the Executive Department and relevant personnel in HMS Sultan in the pursuit of successful and timely delivery, ensuring that all tasks are conducted in accordance with current MoD regulations.

• Responsibilities (tasks include, but are not limited to):

  Facilitate a prompt and effective response to the daily Establishment requirements directed to the Executive Department, notifying appropriate personnel where required. Compile and maintain the Establishment Diary, attending appropriate planning meetings and sourcing relevant information to ensure continuity and accuracy. Coordinate, compile and prepare for timely release HMS Sultan Daily Orders & fortnightly newsletter. Provide a focal point for the preparation and maintenance of HMS Sultan Temporary Memorandum, reviewing content for clarity and accuracy and prepare for authorised release.
  
  Coordinate the Executive Department Stationery demand. Maintaining the Function Request database and liaise with relevant stakeholders to ensure event authorisation. To become familiar with and provide absence cover for the Commanders Assistant and Commanding Officers PA. Carry out any other tasks as determined by the Mitie Line Manager. Actively promote a safe working culture within your area thus ensuring that there are no reportable accidents to all staff, contractors, customers, or any visitors to your department that are attributable to your negligence or failure to adhere to Health and Safety procedures, processes, and the law.

• The successful candidate will be well‑organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro‑active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self‑motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values.
  
  In addition, the following is needed.

  Administration experience with excellent organisational, time‑management and motivational skills and a high degree of integrity and confidentiality. Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative. Persuasive and credible verbal and written communicator with the ability to develop close working relationships. IT literate with a good working knowledge of MS Office applications.
  
  Good standard of education.

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential

The Contract operates a 37.5 hour working week between the hours of and Mon to Fri only. The current working hours allow for an early finish on a Friday.

Required to wear approved company work wear.

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.

Our market‑leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a…