Regional Enrollment and Eligibility Coordinator

Overview

The YMCA of Metropolitan Chicago is hiring a full-time Regional Enrollment and Eligibility Coordinator to facilitate the recruitment and enrollment of youth in the after school, camp, and enrichment programs.

As the Regional Enrollment and Eligibility Coordinator
, you will facilitate the recruitment and enrollment of youth in the after school, camp and enrichment programs. The Enrollment and Eligibility Coordinator is responsible for ensuring that funding requirements such as Child Care Eligibility Applications, Change of Providers, and Re-determinations are completed and submitted in an accurate and timely manner in order to maximize billing and funding levels. Additionally, the Enrollment and Eligibility Coordinator must ensure that all YMCA enrollment requirements are completed.

The salary range is $48,000-$50,000 per year with full-time benefits and opportunities to grow within the organization

Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:

• Competitive salaries
  reflecting your skills and experience.
• Comprehensive health, dental, and vision insurance
  for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
• Generous PTO
  and paid holidays, with flexible work hours for work-life balance.
• 403(b) plan
  with company contributions for eligible employees after 2 years of service.
• Continuous learning opportunities
  through workshops and training programs.
• Supportive work environment
  valuing diversity, equity, and inclusion.
• Discounts on programs
  , employee assistance programs, and company-sponsored events.

• Assists Regional Director of out of school time and program specific directors with recruitment efforts, including distribution of promotional materials to families and attending school-wide parent/family engagement events such as parent orientation, open houses and report card pick-up for OST programs.
• Completes childcare eligibility applications and re-determinations with parent applicants. Determines eligibility, calculates and collects parent co-payments.
• Distributes enrollment packets and parent handbooks to families, ensures comprehensive completion of the enrollment packet and enrolls students in the program.
• Assists with assigned center locations with day camp enrollment.
• Maintains tickler file/spreadsheet to ensure timely re-determination and submission of eligibility. Sends notices to parents 30 days prior to eligibility expiration and follows up to ensure that all required documents are submitted.
• Develops and maintains eligibility files on all enrolled families.
• Maintains sign in sheets and has a system for tracking.
• Completes childcare billing monthly. Reports on unbilled children/days of service and resolves all unbilled issues. Authorizes supplemental billings.
• Follows up with parents regarding collection of co-payments and fees. Enters and maintains co-payment data on tracking spreadsheet.
• Manages partnership with CCR&R agencies to ensure submissions are reviewed and our families get clear guidance.
• Participates in all audits and ensures documentation is always audit ready.
• Assists with parent communication and ensures the registration process is seamless.

• Minimum of an Associate’s Degree in Business Administration, Management, Accounting or equivalent work/education experience
• Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver's license
• Knowledge and experience in eligibility standards for a childcare program
• Previous administrative experience required
• Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders and constituents and to work in a diverse group is required
• Ability to organize and prioritize multiple, competing for priorities to maximize personal and team effectiveness.
• Demonstrated member relations/customer service skills and skilled in…