Business Administration Specialist

Join a Top-Tier Team as a Business Administrative Specialist at Instrumental Group!

📍

Location:

Golden, CO

Type of Role:
Hybrid (M/W/F in-office, T/Th remote after training)

Are you ready to level up your career with one of the top Elite Hub Spot Partner agencies in the country? Instrumental Group is on the lookout for a highly organized, detail-oriented, and proactive Business Administration Specialist to contribute to the success of our finance, office operations, and HR teams. This is your opportunity to play a vital role in a collaborative and fast-paced environment where your contributions matter—and your growth is encouraged.

Please note:
Our office is dog-friendly, and dogs are regularly present onsite. Candidates should be comfortable working in this environment.

• Incredible Growth Potential:
  Work alongside industry leaders and pave your own path toward future leadership opportunities—including the potential to advance into the VP of Business Administration role.
• Hybrid Flexibility:
  Enjoy a balanced work setup: three days in the office for team connection and two days remote to focus at home—available after your training period.
• Award-Winning Culture:
  We’re proud to be recognized on Inc.’s Best in Culture for 2024! Join a team that values collaboration, innovation, and doing great work together.
• Supportive, Collaborative Environment:
  Be part of a people-first culture that promotes continuous learning, respect, and camaraderie.

• Create and manage timely, accurate client invoices
• Oversee automated invoice workflows and ensure contract alignment
• Maintain and update accounting contacts and AP processes
• Track and manage outstanding invoices (AR) and perform collection outreach
• Process client payments, weekly deposits, and reconciliations
• Handle AP functions: credit card/bank reconciliations, vendor payments (check, ACH, wire), and expense reimbursements
• Maintain accurate financial records, support audits, and help improve internal processes

• Manage office vendors, equipment, supplies, mail, and general upkeep (plants & fridge!)
• Coordinate team travel, office events, and in-person trainings
• Answer incoming office calls and ensure a welcoming front-office presence
• HR functional backup as needed maintaining personnel records, assisting with onboarding and offboarding functions

• A clear communicator with excellent written and verbal skills
• Exceptionally organized and detail-oriented
• A self-starter who thrives in a collaborative environment
• Someone who takes pride in accuracy and efficiency
• Discreet, trustworthy, and professional in handling confidential information
• A dog lover who’s excited to be part of a pup-friendly office culture 🐶

• Bachelor’s Degree required, preferably in Business Administration and/or Accounting
• Proven experience Google Suite
• Experience with Quick Books a plus
• Bonus: previous accounting experience

• Medical, dental, and vision insurance
• Short and long-term disability
• Accident insurance
• 401(k) retirement plan
• 15 paid holidays + generous PTO
• Quarterly incentive plan
• A vibrant, close-knit team that truly cares

Ready to bring your organizational talents and business administration skills to a growing company that values your contributions? We can't wait to meet you!