Payroll Accountant

Payroll Accounting

• Process hourly and salaried employee payroll:
  • Ensure employee timesheet data is accurate and assist managers with staff timesheets as needed.
  • Process bonuses, PTO payouts, retro pay, tax levies and other requests.
  • Calculate, review and distribute employee pay bi-weekly.
  • Prepare bi-weekly payroll summary, including cash activity, tax breakdown and 401k contribution detail.
  • Manage company car mileage reporting.
• Generate payroll and financial reports:
  • Prepare monthly reports such as PTO & ESST accruals, salary data for profit sharing calculations, monthly overtime usage, payroll deductions by employee, etc.
  • Prepare monthly payroll and benefit related statistics and enter in accounting software.
  • Produce and distribute monthly labor distribution reports.
  • Maintain payroll software set-up, system integrity and data accuracy.
  • Maintain and update payroll records for each employee.
  • Administer year-end payroll activities, such as W-2 preparation.

• Reconcile payroll and fringe benefit general ledger accounts.
• Prepare and post monthly journal entries to the general ledger:
  • PTO and ESST accrual
  • Profit-sharing accrual
  • Health and life insurance expenses
• Produce and coordinate distribution of quarterly departmental Operating Statements.

• Prepare monthly MN State sales tax filing.
• Collect and submit data for annual 401k compliance, Cafeteria Plan nondiscrimination testing and annual Workers Compensation audit.
• Prepare year-end audit papers as assigned.
• Ensure compliance with regulations such as Federal Labor Standards Act, Federal Insurance Contributions Act, and Family Medical Leave Act.
• Monitor changes in payroll tax and labor regulations.
• Other miscellaneous projects and duties assigned.

• Four-year accounting degree is preferred or two-year degree with direct comparable experience.
• Five years of payroll processing and general ledger accounting experience.
• Certified Payroll Professional designation preferred.

• Proficiency in payroll and accounting software systems, preferably UKG Ready and Sage Intacct.
• Strong understanding of federal and state payroll tax laws and regulations.
• Understanding of payroll accounting principles.
• Must have advanced Excel spreadsheet skills.
• Must be able to think through problems or processes with minimal assistance.
• Excellent interpersonal and communication skills, both verbal and written.
• Patient centered; strong customer service orientation.
• Ability to handle multiple priorities and deadlines and troubleshoot and resolve problems.
• Ability to work independently, exhibit mature judgment and make sound decisions.
• Ability to handle confidential information with the utmost judgment and discretion.
• Proficiency with Microsoft Word and Outlook.