E-Rostering and E- Planning Administrator and Trainer

Job Summary

An exciting opportunity has arisen for an e‑Rostering and e‑job planning Administrator and Trainer to join the E‑Rostering Team  are a small friendly team committed to delivering the maximum benefits to the trust from our e‑Rostering and e‑job planning systems.

The successful candidate will have high levels of IT literacy with recent extensive experience of using information systems, ideally with e‑Rostering. Experience of delivering training would be beneficial.

This role will include providing day‑to‑day systems support and training, requiring someone who has strong IT skills and knowledge of Microsoft Office packages, together with effective interpersonal and communication skills, a can‑do attitude and the confidence to support staff and managers to resolve their queries. The role is fast‑paced and varied and requires a passion for problem‑solving plus the ability to prioritise own workload.

The E‑Rostering Team is responsible for the development and maintenance of the trust E‑Rostering System and E‑Job planning system. We have over 150 live rotas to manage, as well as ensuring that payroll is accurate and submitted every week and every month. The team is also responsible for training managers and staff on how to use the system effectively and efficiently and supporting these staff in how to resolve any errors that may have occurred.

E‑job planning was implemented in 2025, and this role will lead on the e‑job planning training and administration.

• Maintain and develop the E‑Rostering & E‑Job Planning utilities across clinical and non‑clinical services within the Trust, including Medical Staffing
• Provide training in the use of the E‑Rostering & E‑Job Planning systems to staff who use the systems to ensure that full benefits are realised
• Provide training to staff members in the use of the web‑based E‑Rostering system as and when required to enable staff to request shifts and view their individual profiles
• Carry out audits of the E‑Rostering system ensuring that it is used appropriately and staff are paid correctly
• Support implementation of new features of the system to enable a more streamlined service
• Support the Centralised E‑Rostering service as required
• Ensure that e‑job plans meet national and local policy
• Supervise / line‑manage other team members if required
• Assist in the set‑up, maintenance and development of the Trust E‑Rostering system
• Lead on the system maintenance and integrity of the e‑job planning system on behalf of all staff groups registered on the system
• Act as a point of contact for e‑job planning
• Support with the annual job planning round
• Work closely with service managers and staff to ensure that both the rostering system and E‑Job planning system is used appropriately, efficiently and effectively
• Run reports from the E‑Rostering system to enable management overview of the use of the system
• Work effectively with team members to ensure that the rostering system reflects information held in ESR
• Use ESR to maintain the integrity of both systems ensuring that any anomalies are fed back to workforce information colleagues
• Run BI reports from ESR so that the E‑Rostering system can be checked for accuracy
• Provide E‑Rostering training for staff and managers in the full use of the system, including the E‑Rostering approval process
• Maintain strict confidentiality over the holding and dissemination of personal information both within and outside of the organisation
• Provide expert advice and guidance on all aspects of the E‑Rostering system, which will include links to ESR and payroll
• Run payroll weekly and monthly, and complete payroll compliance checks for accuracy
• Provide regular feedback to managers and staff about system usage including hints and tips about how to improve efficiency and effectiveness of the system
• Work closely with staff bank colleagues so that all shifts are filled appropriately, maximising staffing efficiencies and ensuring continuity of service provision
• Work effectively with the E‑Rostering system provider so that the system is used to its full potential
• Carry out regular audits of the system to ensure that it is used appropriately, and that staff…