Medical Core Rota Co-ordinator

Overview

Gloucestershire Hospital Foundation Trust are modernising its Medical Rostering with the implementation of a new digital workforce rostering system. To implement a new way of working and change culture at the Trust, GHFT is piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.

• Oversee the administrative duties of rotas assigned to the post holder
• Monitor rota communications
• Make shift changes where required
• Monitor the system for updates on ETWD and clinical compliance when changes occur
• Process shift swap requests (where compliant)
• Request shifts for temporary staffing
• Monitor and action the Core Rota inbox
• Handle general rota enquiries
• Report any non‑compliant leave requests
• Log sickness absence and support the department to fill gaps when needed
• Write rotas for publication within an acceptable lead‑up time
• Publish shifts through temporary staffing where required

• Act as the rota administrator for the Doctors/Dentists electronic rostering system
• Provide efficient administration support to the Medical Rostering Team and attend roster‑related meetings, including agenda building, minute taking and production of action notes
• Work closely with operational service lines, including clinical leads, doctors/dentists and corporate services to embed the system and its processes across the Trust
• Use feedback and audit information to assist in improving quality
• Ensure that the roster system is effectively monitored and issues are reported to management appropriately
• Liaise and collaborate with key stakeholders to ensure that information is submitted for reports to meet Trust deadlines where required
• Support the Medical Rostering Team by providing a comprehensive and effective administration service using own initiative and an innovative approach

The post holder will form part of the Core Rota Team, playing a critical role in the smooth running of rota administration across the trust through all medical divisions and departments. The role will have direct engagement with clinical management and doctors at all levels, providing them with an essential service that enables doctors to perform their duties and ultimately patient care.

The post holder will be responsible for the administration of all elements of rotas such as logging sickness, allocation of shifts and supporting departments to fill gaps where needed.

Mon – Fri

Fixed Term – 23 months from start date

At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county's largest employer, we provide high‑quality acute, elective, and specialist services to more than 650,000 people across the county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital. With over 9,000 employees representing more than 95 nationalities, we invest heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway.

We offer a comprehensive package including flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, on‑site nurseries, public transport discounts, reward schemes and a wide range of health and wellbeing initiatives.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please check your e‑mail account regularly. If you require sponsorship for a visa to work in the UK, please check that you are eligible under the UKVI points based system.