Purchasing & Supply Chain Administrator; Mandarin Speaking

Overview

With over 25 years of sustained success, our client is a well-established and respected organisation within their sector, currently entering an exciting phase of growth. They are seeking a highly organised and commercially aware Operations & Purchasing Administrator to join their Gloucestershire-based team (GL19).

This is a varied and hands-on role, offering the opportunity to work closely with Directors and international manufacturing partners. The successful candidate will play a key role in supporting purchasing, supplier coordination, stock control, logistics, and operational reporting to ensure the smooth and efficient running of the business.

This position would suit a proactive individual with prior experience in purchasing, supply chain, or logistics, who thrives in a fast-paced SME environment.

• Purchasing & Supplier Management
  • Raise, manage and track purchase orders with suppliers and overseas factories
  • Communicate regularly with manufacturing partners in China, Vietnam and Thailand regarding production schedules, order updates, and shipment timelines
  • Monitor lead times and proactively manage any potential supply chain delays
  • Maintain accurate purchasing records and documentation
• Stock Control & Operational Support
  • Monitor and manage stock levels, tracking inbound and outbound goods
  • Assist with demand forecasting and inventory planning
  • Support the optimisation of stock holding levels to meet business needs
• Import/Export & Logistics Coordination
  • Support the coordination of international container shipments (imports and exports)
  • Liaise with freight forwarders, shipping agents and warehouse partners
  • Track shipments and ensure all logistics documentation is accurate and compliant
• Reporting & Data Analysis
  • Produce regular operational and purchasing reports for senior management
  • Maintain internal reporting systems
  • Analyse stock, purchasing and sales data using Excel to support business decision-making

• Previous experience within purchasing, supply chain, logistics or operations administration
• Fluent Mandarin speaker to support communication with overseas manufacturing partners
• Strong organisational and time management skills, with the ability to prioritise effectively
• Confident Excel user with the ability to analyse and interpret data
• High level of accuracy and attention to detail
• Self-motivated with the ability to work independently and meet deadlines

Hours:

Monday to Friday, 8:30am - 5:00pm

Salary:
Circa £30,000 per annum (depending on experience) + free parking, opportunities to grow within the company, discretionary company bonus scheme, pension scheme and gifted days off over the Christmas period