Medical Secretary, Band 3- Head & Neck

Medical Secretary, Band 3
- Head & Neck

The closing date is 29 January 2026

The Head & Neck Team are looking to welcome a motivated, organised, and efficient secretary into the department. You will be working closely with consultants and management to deliver surgical care for patients. We are a friendly team who are passionate about working collaboratively to deliver excellent patient care. While previous medical secretary experience is desirable, it is not essential as upon joining the team full training will be given.

We actively support career progression, have a generous annual leave policy, and value our team members' health and wellbeing by supporting flexible working where possible.

If you have any questions or would like to arrange pre-application visits to the Department you can contact Cameron, Unit Coordinator on  or by email on

The post-holder will provide an efficient, confidential and professional secretarial service to the Head & Neck Team. This will include administration and secretarial support to enable provision of patient care and specialty services. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to work as part of the support team and will report to the Unit Coordinator.

Key Result Areas

• Transcription:
  Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance.
• Outcomes, Results and Clinics:
  Tracking of results/appointments and highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc, to ensure that RTT guidelines are achieved for patients.
• Specialty Specific Support:
  Providing comprehensive secretarial support to the consultant surgeons while being the first point of call for patients, GPs, family members and other professional colleagues and organisations.
• Regularly informing the Secretary Supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc.
• Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc.
• Service Improvement:
  Supporting the development of improvements to working practices and processes and contributing to service reviews and to the implementation of new arrangements.
• As directed, supporting the resolution of complaints or concerns from patients/carers by helping to collate information and working with the supervisor to respond or elevate appropriately.
• Team-working:
  Working cohesively with the Secretary Supervisor to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards.
• Covering colleagues during absences/annual/sick leave as directed. May also be required to undertake job rotation for cross cover as well as for development and training purposes.
• Undertaking routine office duties including electronic note tracking, photocopying and filing of correspondence and results and maintenance of records.
• Liaising with relevant team members to ensure that any process changes run smoothly and efficiently.
• Undertaking any other appropriate duties commensurate with the role, as required at the request of the line manager.

The service will offer a supportive environment for learning and development and the opportunity to build upon existing knowledge and experience in these new innovative roles.

Head & Neck is a friendly department that works to a high standard to ensure we are delivering high standard of patient care.

• GCSE English and Maths at Grade C or above, or equivalent
• Typewriting / word processing RSA Level 3 or equivalent practical experience
• NVQ in Administration level 3, computer literate in Microsoft Office packages

• Previous experience of dealing with members of the public
• Experience of using own…