Manager, Exhibits and Sponsorships

Manager, Exhibits and Sponsor ships

American College of Chest Physicians

The Manager, Exhibits and Sponsor ships is responsible for the planning, sales, and execution of exhibit and sponsorship opportunities for the CHEST Annual Meeting. This role manages all logistical details, collaborates with vendors and internal teams, oversees contracts, and leads the Exhibits and Sponsor ships Sales Specialist to ensure a seamless exhibitor and sponsor experience.

• Demonstrate a passion for "crushing lung disease" and embody CHEST values: honor the team, act with integrity, leverage strengths, cultivate innovation, and have serious fun.
• Manage the development, execution, and fulfillment of all logistics and sales for CHEST Annual Meeting exhibits and sponsor ships, including working with the general contractor for exhibits and appointed contractors.
• Assist on exhibit and sponsorship budgets, including pricing and expenses.
• Work with marketing on the creation of exhibit and sponsorship prospectus and marketing emails.
• Stay current on sponsorship opportunities, trends, and best practices, and provide recommendations regarding new sponsorship options.
• Manage the database of exhibit and sponsorship prospects for the CHEST Annual Meeting.
• Oversee the platform for exhibit and sponsorship sales and floorplan management; develop and maintain policies, procedures, and tools for management and tracking.
• Coordinate and distribute communications to exhibitors with logistical and operational information, including the exhibitor service kit, housing, company descriptions, advertising options, and exhibitor badge registration.
• Coordinate with contracts and finance on the development and execution of sponsorship contracts and invoicing; participate in reconciliation of accounting records with sales records.
• Lead, manage, and develop the Exhibits and Sponsor ships Sales Specialist through ongoing training, support, and development.

• 5+ years of experience managing exhibit and sponsorship logistics and sales.
• Occasional weekend work required.
• Ability to accommodate approximately 20% travel.
• Provides clarity, alignment, and respectful two-way feedback.
• Balances priorities, adjusts plans, and holds others accountable.
• Coaches team to make sound decisions under uncertainty.
• Mentors staff in using tools and data to solve problems or improve outcomes.
• Coaches performance, delivers feedback, and fosters engagement.
• Measures success based on strategy-driven objectives.
• Creates space for all voices and navigates bias effectively.
• Negotiates priorities and represents team perspective effectively.
• Supports staff well-being, inclusion, and engagement.

• Nonprofit medical association selling experience highly preferred.

• Health and Wellness:
  Medical, dental, and vision insurance; flexible spending account; long-term and short-term disability insurance; life/AD&D insurance.
• Work/life Balance: 37.5-hour work week with flexible start times; paid time off; paid parental leave; hybrid work environment; paid holidays.
• Giving and sharing: 401(k) with matching contribution from CHEST; health club and fitness reimbursement; employee counseling program; reimbursement for professional memberships; tuition reimbursement.
• Office perks:
  Lunch & Learns; annual health fair; professional development courses; volunteering opportunities; annual holiday party; in-office "Busy Breaks".

The annual base salary range for this position is USD $83,000 to USD $93,000. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. CHEST considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, and market and organizational considerations when extending an offer.

CHEST is proud to be an equal-opportunity employer and does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws.

At CHEST, our employees come from different backgrounds with various lived experiences and dynamic strengths. We strive to continuously improve our way of working to reflect our commitment to inclusion and equity and build a workforce that reflects the communities that we serve. And that means we need you! Your experiences may only perfectly align with some qualifications listed in the job description.

But if you are excited by this position, we highly encourage you to consider still applying. You may be just the right candidate to help us with our mission to improve patient care.

This description was designed as a convenience to acquaint employees and managers with the essential elements of the position. It is solely to summarize basic duties, and it is not intended to be a contract or guarantee of…