Executive Assistant

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will provide high-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events.

• Functions as point of contact between Vice Presidents and internal and external clients.
• Manages and maintains Vice President schedules and calendars.
• Prepares invoices for approval,
• Prepares reports, emails, and other documents.
• Prepares and formats PowerPoint presentations.
• Makes travel arrangements for those you support..
• Files and retrieves documents, records and reports.
• Prepares responses to correspondence.
• Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work.
• Prepares agendas and coordinates arrangements for meetings and events.

• High School Degree required. Bachelor’s degree preferred.
• 3 years required, 5 years preferred of administrative support experience.
• Strong computer skills, including Microsoft Office.
• Strong verbal and written communication skills.
• Knowledge of telephone protocol.
• Strong attention to detail and organizational skills.
• Discretion with confidential information