Deposit​/Inventory Clerk

Job Title :

Deposit / Inventory Clerk

Business Office

Business Manager / Office Manager

Non-Exempt

This position performs a variety of general accounting support tasks for the company, including daily deposit, entering new and used vehicles into accounting, and operates a multi-line phone system and screens incoming calls as requested by managers.

• Verifies all documents are signed and completed properly
• Process paperwork on a timely basis
• Perform other duties as assigned or requested to assure optimum service levels
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Answers questions about records and files add new material to file records and create new records, as necessary.
• Finds and retrieve information from files in response to request from authorized users.
• Keeps record of materials filed or removed, using logbooks or computers.
• Perform periodic inspections of materials or files to ensure correct placement, legibility, and proper condition.
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers according to classification and identification information.
• Scan or read incoming materials to determine how and where they should be classified or filed.
• Track materials removed from files to ensure that borrowed files are returned.
• Gather materials to be filed from departments and employees
• Verifies, allocates, and post transactions into proper journals and ensures transaction back-up documents are properly maintained.
• Backup Receptionist.
• Used car stock in
• Monthly schedules 33, EOM physical inventory
• Entering checks, cash, credit cards for deposit with correct accounting accuracy
• Monthly reconciling of new and used inventory, and deposit schedules
• The Daily deposits
• Dealer Trades (giving / receiving)
• New inventory jackets and entering in VMS
• Dealer Transfer in Global and posting new inventory to accounting
• Scanning uploading
• SFE Posting (end of month)
• G.O.G Detail (end of Month)
• Posting loaners / gas receipts to accounting as received
• Protects organization's values by keeping customer information confidential
• Attends meetings and training sessions as scheduled.
• Follow policies and procedures as set forth in Employee Handbook.
• Must have the ability to report for work on time, follow directions, interact effectively with co-workers, understand, and follow rules and procedures and accept constructive criticism.
• Must use all company data bases and software according to company trained process and procedures.
• Must maintain an 100% training status on all manufacturer and systems used by the Company all times.
• Performs other duties as assigned by management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Must demonstrate the ability to read, write and communicate the English language.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); or one to three year's related experience and / or training; or equivalent combination of education and experience.

Ability to communicate orally or in written form effectively with co-workers, potential and current clients, Ability to read, analyze and interpret written and verbal instructions in the English Language, with a time duration of 5 days a week 8-10 hours per day. Ability to write routine reports and correspondence, including writing grammatically correct emails and text messages in the English Language, with a time duration of 5 days a week 8-10 hours per day.

Ability to effectively present information and respond to questions from managers, clients, and customers in the English Language, with a time duration of 5 days a week 8-10 hours per day.

Ability to calculate figures and amounts such as discounts, interest, and percentages. Mathematical skills will be regularly required 5 days a week, 8 to 10 hours per day. Ability to calculate ETA (estimated time of arrival) of product by giving time frame in date and clock time format.

Ability to define problems, collect data, establish facts, and draw valid conclusions with a time duration of 5 days a week 8-10 hours per day. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form with a time duration of 5 days a week 8-10 hours per day. Demonstrate the ability to anticipate and solve practical problems or resolve issues with a time duration of 5 days a week 8-10 hours per day.

The above reasoning abilities will be regularly required 5 days a week, 8 to 10 hours per day.

The physical demands described here are representative of those that must be met by an…