HR Human Resources Administrator; Southern California

Position Information

Division:
San Diego
Project Location(s):
San Diego, CA 92103 USA
Job Type: Regular
Job Classification:
Experienced

Education:

Bachelors Degree
Job Family:
Human Resources
Compensation:
Salaried Non-Exempt

Support various human resources functions including recruiting, onboarding, talent management, training, benefits, and Human Resources Information Systems (HRIS). This position may be based in our Orange County, Los Angeles, or San Diego office.

• Assist in administration of key initiatives for Human Resources (HR) within business units (BU) and company under direction of HR Management.
• Support company culture, values, and Diversity & Inclusion (D&I) activities across company.
• Execute new hire and employment processes:
  • Administer background checks, drug screenings, and new hire paperwork.
  • Conduct new hire orientation sessions and serve as point of contact for new hires for HR policy and procedures.
  • Distribute onboarding materials to new hires.
  • Liaison with Headquarters Payroll for employee questions and concerns.
  • Respond to requests for employment verification and update report programs for government agencies.
  • Coordinate work visa process and visa expiration process with HR Manager /HR Generalist guidance.
• Administer employee information changes and ensure data integrity in HR systems (e.g., HRIS, ATS, LMS, TMS, ECM):
  • Create and generate reports.
  • Maintain electronic personnel files to ensure legal compliance and manage records retention.
  • Assist in HR related audit requests.
• Generate and compile data and reports in support of HRIS analysis and Availability & Needs meetings.
• Internship program:
  • Support the college internship program working with HR Generalist.
  • Serve as primary point of contact for interns.
• Perform Talent Acquisition activities:
  • Manage ATS postings and dispositioning unqualified candidates.
  • Coordinate interviews; communicate with applicants and candidates.
  • Support activities for college recruitment and career fairs; supply brochures and handouts, create on-site visit schedule and confirm participant attendance.
• Support relocations/transfers processes:
  • Collaborate with multiple departments throughout BU to ensure new hires or transferring employees receive knowledge, tools, and resources necessary to be successful.
  • Research estimates and arrange temporary housing.
• Administer and coordinate benefits programs (within BU):
  • Disseminate benefits and company policy communications.
  • Maintain up-to-date benefits knowledge to support employees (e.g., leaves of absence, auto allowances, and vacations).
  • Support Benefits open enrollment process.
  • Coordinate on-location biometric health screenings.
• Participate in Talent Management processes:
  • Assist in coordination of performance/career development reviews and 'dry-run' processes.
  • Provide end-user support and assist in preparing training.
• Participate in problem solving and contribute new ideas to support continuous improvement in overall services of HR team.
• Training:
  • Manage administrative pre-event materials, programs, and logistics for training events; assist in preparation for HR-related lunch and learn.
  • Conduct follow-up on required learning, manage training rosters, and report on training activities.
  • Support development of annual BU training plan.
• Coordinate special events pertaining to employees (e.g., employee retirements) and administer employee awards programs (e.g., service awards, staff awards).
• Assist in annual merit and employee appreciation program; print letters, organize and distribute letters to senior management.
• Assemble separation packages and manage unemployment claims.
• Other activities, duties, and responsibilities as assigned.

The salary range for this position is estimated to be 73,000. USD annualized.

• Bachelor's Degree from accredited degree program with minimum of 1 year of related experience or equivalent combination of education and experience, required.
• Experience in construction industry, preferred.
• Maintain confidential information.
• Interpret Human Resources policies and procedures.
• Professional verbal and written communication skills.
• Active listening skills, responsive, and strong follow-up practices.
• Approachable, proactive, and professional attitude.
• Exceptional organizational skills, attention to detail, and timely documentation.
• Good judgment to identify problems, elevate issues, and request prioritization of responsibilities.
• Work independently with oversight and direction, and collaboratively with others.
• Proficient computer skills and Microsoft suite of applications; knowledge of database software and human resources related applications (e.g., Human Resource Information Systems (HRIS) (SAP preferred), Applicant Tracking Systems (ATS), Learning, and Talent Management Systems (LMS)).
• Limited travel.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.…