Senior Events Coordinator

University of Southern California

The University of Southern California is one of the world's leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.

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The University of Southern California Gayle Garner Roski School of Art and Design is seeking an experienced Senior Events Coordinator to join the External Affairs Team. This position is full-time, in-person, based on the main campus but, on occasion, will work at the graduate building in the Los Angeles Arts District and the Roski Studios Building.

• Events: Oversee all aspects of event logistics from conception to completion, including venue selection, contract negotiation with external vendors (catering, A/V, security, etc.), timeline development, budget management, and on-site coordination. Track progress and ensure completion of event projects, orders, and initiatives. Coordinate logistics and provide detailed instructions to all appropriate stakeholders prior to and during events (e.g., room setups, internet and electrical services).
  
  Manage workloads proactively to meet event and project deadlines. Develop marketing and promotional strategies for events.
• Commencement Ceremony Management: Lead the planning and execution of all logistical efforts related to the School's satellite commencement ceremony in accordance with the University's planning and procedures. Coordinate scheduling, vendor services, logistics, and on-site production to ensure a very positive experience for graduates, families and guests.
• Alumni Relations: Oversee and coordinate a comprehensive calendar of alumni events designed to engage alumni, foster community, and encourage involvement. Maintain and expand the alumni database, ensuring accurate records. Collect feedback through targeted surveys and other methods to assess success and implement improvements for future events. Act as the point person for alumni and start Roski mentorship program with current students and alumni.
• Budget: Oversee and manage the event budget. Ensure all expenses are done in accordance with University policies and all payments are completed in a timely manner.
• Development: Assist with administrative tasks with regard to donors.

To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents' health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package.

Minimum Education: Bachelor's degree

Minimum Experience: 2 years

Preferred Experience: 4 years

Skills:

Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience in project management. Proven scheduling abilities. Ability to effectively manage and develop complex event and program budgets. Excellent written and oral communication skills.

As part of the application, candidates must upload one document file (Word or PDF) that contains the following:
1) a cover letter,
2) Resume (including telephone and e-mail address).

This position's annual base salary range is $77,500 - $80,000.

USC prohibits discrimination based on protected characteristics and welcomes candidates committed to academic excellence and community building. Ideal candidates demonstrate this commitment through their ideas, words, and actions. Please refer to USC's Unifying Values.

The USC Roski School of Art and Design offers an arts education that is as individual as the student. The varied programs— from design, painting and sculpture, to performance art and social practice—are all taught by the school's renowned faculty of artists, designers, curators, scholars, and arts professionals, who provide students with creative, interpretive, and critical skills essential to the practices of art and design today.

Join us!