Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

We are looking for an Executive Coordinator for a top media & entertainment company hybrid out of their Glendale, CA offices! The Company Studios brings memorable, life-changing storytelling to audiences around the world. At the heart of this mission is Studio Technology, which powers our creative, operational, and data-driven decision-making with innovative tools and platforms. By combining technical excellence with storytelling magic, Studio Technology is building the foundation for the next generation of film and television production.

We are seeking a highly organized, proactive, and detail-oriented coordinator to support the Director of Data Engineering & Products. This role is ideal for someone who thrives in a fast-paced, dynamic environment and has experience supporting senior leaders in technology or data-focused organizations. A strong understanding of the data landscape is a plus.

• Pay range: $40.00- $46.00/hr based on experience

Responsibilities:

• Provide high level general administrative support to the Director, Data Engineering & Products
• Manage daily calendars, schedule meetings across time zones, coordinate logistics, and handle meeting preparation.
• Track key priorities and manage follow-up on open items, ensuring deadlines are met.
• Partner with the broader Studio Technology administrative team to support large-scale meetings and events, including department town halls. (logistics, preparation, invitations and materials etc.).
• Provide high level general administrative support to the Director, Data Engineering & Products
• Manage daily calendars, schedule meetings across time zones, coordinate logistics, and handle meeting preparation.
• Track key priorities and manage follow-up on open items, ensuring deadlines are met.
• Partner with the broader Studio Technology administrative team to support large-scale meetings and events, including department town halls. (logistics, preparation, invitations and materials etc.).
• Prepare and edit communications, reports, and presentations as needed.
• Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information.
• Provide high level general administrative support to the Director, Data Engineering & Products
• Manage daily calendars, schedule meetings across time zones, coordinate logistics, and handle meeting preparation.
• Track key priorities and manage follow-up on open items, ensuring deadlines are met.
• Partner with the broader Studio Technology administrative team to support large-scale meetings and events, including department town halls. (logistics, preparation, invitations and materials etc.).
• Prepare and edit communications, reports, and presentations as needed.
• Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information.
• Build and maintain strong relationships across Studio Technology and partner organizations.
• Support occasional special projects involving cross-functional teams in data engineering, governance, or product strategy.
• Set priorities, meet deadlines, operate independently and follow up on assignments with minimal supervision/direction.
• Create a positive environment for all who interact with the office of the Director Data Engineering & Products.
• Collaborate proactively and effectively with the department administrative team.

Required Qualifications:

• Experience supporting an executive office as a highly collaborative and well-integrated partner.
• Must demonstrate strong sense of urgency, flexibility and the ability to handle uncertainties associated with a fast-paced environment.
• Ability and willingness to anticipate needs, by building solutions aligned with the executive and the organization.
• Demonstrated ability to work within a matrix organization; and a willingness to work and integrate with multiple partners while maintaining tact and diplomacy
• Ability to make decisions when there is a lack of information; proven ability to change course of action quickly.
• Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow-up skills.
• Ability to take…