Executive Personal Assistant

Executive Personal Assistant

About SET Active
SET Active is a fast‑paced, growing women’s athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We’re a small but mighty team with big ambitions, and we’re looking for a strategic, solutions‑oriented, and collaborative Executive Personal Assistant to support our leadership team and keep our operations running smoothly.

About The Role
The Executive Personal Assistant will provide high‑level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast‑moving startup environment.

Key Responsibilities

• Executive Administrative Support
  • Manage and maintain the COO and CBO’s professional calendars.
  • Schedule, prioritize, and coordinate meetings, events, and travel arrangements.
  • Draft correspondence, prepare documents, and maintain organized records.
• Personal Assistance
  • Travel Arrangements:
    Book personal travel including flights, hotels, car rentals, and create detailed itineraries.
  • Calendar & Appointments:
    Schedule personal appointments such as medical visits, family events, and social activities.
  • Errands:
    Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries.
  • Event Planning:
    Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics.
  • Shopping & Gifts:
    Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special‑occasion cards.
  • Children’s
    
    Activities:
    
    Coordinate school tours, extracurricular activities, and healthcare appointments.
  • Document Management:
    Maintain personal documents including insurance, legal papers, and travel visas.
  • Vehicle Management:
    Schedule car maintenance, gas, and car wash appointments.
  • Home Management:
    Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals.
• Office & Facilities Support
  • Kitchen & Supplies Management:
    Monitor and restock groceries and kitchen essentials; ensure appliances are maintained.
  • Office Supplies & Mail Handling:
    Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages.
  • Facilities & Vendor Coordination:
    Serve as liaison with vendors for office and facility needs, including Wi‑Fi, appliances, and maintenance.
• Culture & Team Support
  • Coordinate office celebrations and team events, such as birthdays, milestones, last‑day treats, new team member lunches, and team‑building activities.

Job Details

• Seniority level:
  Executive
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industry: Retail Apparel and Fashion