HR Specialist

Job Purpose

We are looking for a friendly, organized, and professional HR Specialist to join our team. The HR Specialist provides comprehensive support across human resources functions and serves as a reliable point of contact for employees and leadership. This role supports recruiting, onboarding, payroll, benefits administration, compliance, and employee records while ensuring accuracy, confidentiality, and timely follow-through.

• Support full-cycle recruiting, including job postings, applicant screening, daily outreach, and interview coordination
• Coordinate background checks, fingerprinting, reference checks, and new-hire drug screening
• Complete post-hire checklists and initiate new-employee personnel files
• Assist and facilitate onboarding of new hires, including presenting information and supporting onboarding sessions as part of the HR team
• Complete I-9 forms and verify documentation
• File documents into appropriate employee files for new and existing employees in compliance with employment laws and licensing requirements
• Maintain HRIS records, Quick Connect, and other internal staffing systems
• Help ensure new hire and ongoing compliance with Article 74, federal, state, and local employment laws

• Serve as a professional point of contact for employee questions and HR-related requests
• Maintain accurate and confidential employee personnel and medical files
• Process verification of employment (VOEs) and documentation requests
• Support employee lifecycle changes, including status updates, leaves, and separations
• Collaborate closely with the HR Manager and HR team to support payroll, benefits, compliance, and onboarding activities

• Monitor and audit personnel files to ensure compliance with agency, licensing, and regulatory requirements
• Learn, apply, and support compliance with Article 74 and other applicable regulations
• Track required documents, expirations, and employee compliance items
• Support internal audits and licensing reviews

• Maintain accurate HR records and trackers
• Perform clerical tasks including filing, scanning, mailing, and document management
• Participate in department goals, projects, and continuous improvement efforts as part of the HR team
• Perform other HR-related duties as assigned

While performing the duties of this Job, the employee is regularly required to sit; use hands to type and handle paperwork; and talk or hear. The employee is frequently required to stoop, kneel, or crouch when filing. The employee is occasionally required to stand; walk; reach with hands and arms and climb or balance. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision and ability to adjust focus.

• HR
  
  Experience:
  
  At least one year of experience supporting HR functions such as recruiting, payroll, benefits, or compliance. Payroll, benefits, garnishments, or employee relations experience preferred.
• HR Certification: any HR certification preferred, or equivalent combination of education and experience
• Job Knowledge:
  Competent in required HR skills; able to learn and apply new procedures; keeps abreast of HR development; understands how the role connects with others; uses resources effectively.
• Recruitment & Staffing:
  Utilizes recruitment sources; presents a positive and realistic view of the organization; supports staffing needs, including screening and onboarding.
• Organizational Support:
  Follows policies and procedures; completes administrative tasks correctly and on time; supports organizational goals and values.
• Dependability:
  Follows instructions, responds to direction, takes responsibility for own actions; keeps commitments; completes tasks on time or communicates alternate plans.
• Planning & Organizing:
  Prioritizes and plans work efficiently; uses time effectively; organizes or schedules tasks for self and team when applicable.
• Communication & Professionalism:
  Professional, approachable, and service-oriented communication style; high level of discretion; able to handle confidential information.
• Adaptability:
  Flexible and dependable in a fast-paced, changing environment.
• Education:
  
  High school diploma or GED required; associate or bachelor’s degree preferred.