Sr. Administrative Assistant-AZ- Speech Language Institute

Overview

Job Category
:
Staff

Requisition Number
: SRADM
004265

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The Senior Administrative assistant provides administrative support to the Speech Language Institute including Speech Language Pathology (SLP) Program Director, Clinical Coordinator, and program faculty. The position reports to the SLP Clinic Coordinator.

Arizona Campus, 19555 N 59th Ave., Glendale, AZ 85308, USA

The role is based at the Arizona Campus in Glendale, AZ.

• Disseminating materials for student training.
• Oversee departmental communication with students regarding clinical matters.
• Produce student and faculty productivity reports.
• Support the clinic coordinator.
• Politely answer phones about SLP-related questions to support PAR scheduling efforts.
• Greet and welcome patients and their families.
• Compose, edit, type letters (e.g. letters of agreement), memos and reports.
• Organize and maintain department files and materials such as test kits and protocols.
• Assist families with technology in the viewing room.
• Maintain clinical faculty treatment schedule/calendars.
• Updating clinic website with content from Clinic Coordinator and the Program Director.
• Submits maintenance and IT support requests for all software and hardware.
• Maintains clinic cleanliness and organization in compliance with state standards, including logging fridge temperatures for client food storage, keeping cleaning records for family viewing rooms, monitoring weekly laundry of towels and other materials, and coordinating and monitoring the annual calibration and maintenance of clinic equipment (e.g., audiometers, videostroboscopy, CSL, Visipitch).
• Provides guided tours for students, explaining clinic facilities, services, and procedures to familiarize them with the environment and operations.
• Other duties as assigned.

• Completion of expense reports and check requisitions.
• Ordering and keeping accurate inventory of clinic materials including removing expired items & replacing items as needed.
• Order office supplies.
• Meeting and room scheduling for clinic.
• Interface and communicate effectively with PARs and other support departments in the Therapy Institute.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED and 3-5 years administrative support experience required. One year certificate from college or technical school and/or Associate degree and 5-7 years relevant working experience preferred. Experience working in a team and customer service-oriented environment. Excellent written and verbal communication skills.

Computer proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and /or move up to 20 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.

Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term…