Procurement Specialist

Benefits

The City Of Glendale’s generous benefits package includes leave accruals and retirement, medical, dental, vision and life insurance.

• Leave Accruals
  • Vacation: 17 days annually, up to 24 days annually based on years of service
  • Holidays: 11 paid holidays per year
  • Sick Leave: 14 days per year
• Retirement – Arizona State Retirement System
  • Mandatory employee contributions of 12% are matched by the City.
• Medical
  • Three options administered by Blue Cross Blue Shield Arizona. The city contributes $2,000 annually to Health Savings Account when high deductible health plan is selected.
  • Healthcare Cost Reduction incentives up to $360/year are available to participating employees.
  • Comprehensive Employee Wellness Program.
• Dental
  • Two options administered by Delta Dental
• Vision
  • Administered by United Healthcare
• Life
  • City paid life insurance equal to annual salary rounded to nearest thousand.

The purpose of this position is to perform para-professional level procurement functions of a variety of commodities, supplies, equipment, and services. This classification is differentiated from the Procurement Officer classification by performing basic or moderate, as compared to the more complex functions.

• Performs routine procurement functions to include the developing, opening and posting of solicitations and any addendums; may negotiate prices with vendors.
• Tracks status of solicitations in financial system and coordinates with the Procurement Officer as needed to ensure timely completion.
• Writes and proofreads draft solicitations, memos, reports, and a variety of documents, including general correspondence from rough drafts or verbal instructions.
• Initiates procurement contract renewals and obtains required signature approvals.
• Logs and tracks status of special and sole source procurement requests and contract renewals to ensure conformity with applicable laws, policies and procedures.
• Provides vendor registration assistance and answers procurement related questions.
• Performs contract change orders including contract renewals and certificates of insurance, ensuring procurement documents are up to date.
• Administers the Procurement Card Program by maintaining accounts, issuing card replacements, providing policy training and application training to internal employees.
• Executes monthly reports to include spend, contract, and purchase orders, and analyzes data to ensure compliance with procurement policies; communicates results and makes recommendations based on findings.
• Conducts city wide procurement trainings for city employees, vendors, etc.
• Attends National Institute of Governmental Purchasing (NIGP) trade shows, participates on committees, and may represent the city at assigned functions.
• Completes special projects as assigned.
• Responds to questions and concerns about applicable policies, procedures, and work methods specific to procurement process; provides information and assistance to staff and vendors on purchasing issues.
• Performs other related duties as assigned.

Associate degree in purchasing, business or public administration or a related field and two years’ experience involving professional procurement and/or contract administration for a governmental agency.

Possession of one or more of the following certifications is highly desirable:

• Certified Public Purchasing Buyer (CPPB)
• Certified Purchasing Manager (CPM)
• Certified Professional in Supply Management (CPSM) or
• Certified Public Purchasing Officer (CPPO)

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.

• Principles, practices and procedures of public administration, local government structure procurement services
• Materials management practices and techniques
• Accounting principles cost analysis and budgeting
• Procurement and contracting law
• Computer software and related applications
• Computerized financial software systems
• Economic and business markets and trends

• Leverage resources and coordinate efforts of staff within the department and other departments; operate a computer and related software
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with contractors, city staff and the business community
• Analyze systems in order to solve problems and influence actions
• Work independently on major projects; interpret and apply all levels of procurement and contracting law, rules, regulations, standards and other guidelines

Success Factor Classification Level – Foundational

To view the success factor definitions please . (If needed,  to download PDF reader).

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Office setting