Payroll and Benefits Coordinator

Overview

The Payroll and Benefits Coordinator will provide accurate, timely, and customer‑focused administrative support to the Human Resources team, with a primary focus on payroll, benefits administration, and employee data integrity
. This role plays a key part in ensuring a positive employee experience while upholding the YMCA's mission, values, and commitment to inclusion.

• Payroll & Human Resources Administration
  • Perform, maintain, track, and validate payroll, timekeeping, and employee data entries.
  • Assist with payroll processing and serve as back‑up for payroll administration as needed.
  • Train and support staff on payroll and timekeeping systems and processes.
  • Respond to employee inquiries regarding policies, scheduling, payroll, benefits, and timekeeping; escalate complex issues appropriately.
• Benefits & Reporting
  • Administer benefits processes and reconcile related payroll deductions.
  • Reconcile and process invoices including drug screens, name badges, garnishments, and benefits vendors.
  • Report and reconcile employee and employer retirement contributions.
  • Prepare and submit routine and regulatory reports, including
    • Employee count
    • New hires (Commonwealth of Virginia)
    • Unemployment filings
    • State and federal tax reports
    • Unclaimed wages
    • Bureau of Labor Statistics multi‑site quarterly reports
  • Support preparation of end‑of‑year employee reports (Dependent Care Assistance Program, taxable life fringe benefits, relocation impacts).
• Organizational Support & Compliance
  • Assist with planning and execution of benefits enrollment, employee recognition activities, and the annual audit.
  • Maintain the confidentiality, accuracy, and integrity of employee files and HR records.
  • Participate in department‑wide initiatives and process improvements.

• High school diploma or equivalent required;
  Bachelor's degree in a related field preferred
• Minimum two years of administrative and human resources experience
• Working knowledge of Windows, Word, Excel, and Share Point
• Experience with benefits administration platforms required
• UKG Pro Human Capital Management (HCM) system experience highly desired
• Strong oral and written communication skills
• High level of diplomacy, tact, discretion, and confidentiality
• Ability to work with diverse populations and manage frequent interruptions
• Some accounting knowledge is helpful
• Self‑starter with the ability to meet inflexible deadlines and manage competing priorities

At the YMCA, we re more than a workplace—we re a community. We believe in healthy living, youth development, and social responsibility, and we re committed to creating an inclusive environment where everyone belongs.

• Competitive medical, dental, vision coverage
• 12% employer-paid retirement contribution (once vested)
• Generous paid time off
• Free family YMCA membership
• Free programs, including school-age childcare and camp
• Career development, training, and growth opportunities
• Employee appreciation events and wellness activities

Starting Salary: $60,500 per year (based on experience and qualifications)