Records Management Clerk

Metro Property Management LLC | Full time

Metro Property Management is seeking a detail‑oriented Records Management Clerk to support the organization’s property and administrative operations by organizing, maintaining, and safeguarding paper and digital records. The Records Management Clerk will be responsible for ensuring that leases, contracts, tenant files, vendor documentation, financial records, and maintenance records are stored securely, filed accurately, and easily retrievable when needed.

This role is essential in ensuring that property records are accessible, up to date, and compliant with company policies and regulatory requirements.

• Organize, maintain, and update tenant, lease, vendor, and property management records in both digital and physical filing systems.
• Review incoming documents to ensure proper classification, completeness, and accuracy before filing.
• Scan, index, and upload paper records into electronic document management systems.
• Maintain accurate inventories of stored records and document retention schedules.
• Retrieve and provide records to property managers, administrative staff, or accounting personnel upon request.
• Archive or dispose of outdated records in accordance with company policies and retention guidelines.
• Assist with preparing reports, summaries, and documentation for internal teams.
• Ensure secure handling of confidential tenant, vendor, and financial information.
• Support administrative teams with file organization, document tracking, and record updates.
• Collaborate with property managers and administrative staff to maintain consistent data quality across records systems.

• High school diploma or equivalent required; associate degree in business administration, records management, or related field preferred.
• Previous experience in records management, data entry, administrative support, or office operations.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Experience using digital filing systems and document management software is a plus.
• Ability to manage multiple tasks, meet deadlines, and maintain accuracy.
• Effective communication and teamwork skills.

• Experience working in property management, real estate administration, or HOA management.
• Familiarity with property management software and records systems.
• Knowledge of document retention policies and compliance standards.

• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Retirement savings plan such as a 401(k)
• Professional development and training opportunities
• Supportive and collaborative work environment
• Opportunities for career growth within the property management and real estate industry