Grant Accountant; PSS-AS), Division of Finance

Overview

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A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, .

All positions are contingent upon budget appropriations.

Rowan University offers a comprehensive benefits package to its staff and faculty members, including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website. Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here.

Available benefits are dependent upon employee class and union affiliation.

Apply now Job no: 501265
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional

Summary:

The Grant Accountant (Professional Services Specialist 2, Administrative Services) independently performs complex professional accounting and financial duties related to billing, receivables, revenue recognition, and financial analysis for sponsored projects. The position is responsible for preparing and issuing invoices, monitoring, and collecting receivables, performing advanced reconciliations, and developing financial reports that support decision-making within Accounting Services and the Division of Finance.

Under the direction of the Associate Controller, the incumbent exercises professional judgment, analyzes financial activity, resolves discrepancies, and ensures the accuracy of billing and receivable data for grants and contracts. The role requires advanced accounting knowledge, strong analytical skills, and the ability to work independently on assignments of significant complexity. This position supports the University’s expanding research enterprise by ensuring timely billing, accurate revenue recording, and effective management of grant receivables.

• Independently prepare, review, and issue complex invoices for grants and contracts, including cost-reimbursement, milestone-based, and scheduled billings.
• Maintain detailed billing schedules and supporting financial documentation; recommend adjustments when needed.
• Ensure invoices accurately reflect financial activity and award terms.
• Monitor, track, and reconcile receivables for assigned sponsored projects.
• Develop, maintain, and analyze aging schedules; identify overdue balances and initiate follow-up actions with sponsors.
• Investigate and resolve discrepancies between billed amounts and payments received.
• Recommend collection strategies and prepare communication to sponsors regarding outstanding invoices.
• Prepare complex monthly reconciliations of billed amounts, revenue, and receivables.
• Review financial transactions for correctness and recommend adjustments when needed.
• Assist with year-end closing entries and schedules related to sponsored program revenue and expenditures.
• Develop financial breakdowns and analyses showing billed activity, cash received, outstanding receivables, and future revenue expectations.
• Prepare monthly, quarterly, and ad hoc reports for use by Accounting Services and University leadership.
• Assist with schedules and supporting documentation for the University’s annual financial statements.
• Coordinate with the Office of Sponsored Programs, Research Administration, and departments to obtain information needed for accurate billing and…