Program Assistant-AS, Center Research and Education in Advanced Transportation Engineering

Summary

This position will serve the Center for Research and Education in Advanced Transportation Engineering Systems (CREATES), including the ITS Division within CREATES. The position will be cross trained to assist with outreach, marketing, and fiscal operations as assigned by the CREATES Finance and Administrative Supervisor, along with any additional administrative requests from the Center Director. CREATES is actively engaged in outreach activities that lead to partnerships with organizations and corporations requiring fiscal and administrative support.

Under the direction of the Finance and Administrative Supervisor, and with guidance from the Center Director, this position will primarily be responsible for coordinating marketing and outreach programs and providing administrative support for the CREATES Center. The major role of this position is to support faculty, staff, and students associated with CREATES, enabling them to achieve their educational and research goals and to successfully advance the CREATES Center’s mission.

• Provides direct support to Directors, Fiscal Supervisor, external partners, project investors, research scientists, associated CREATES Faculty PIs, lab managers, staff, HVS technicians, Asst Research Professors, postdoctoral fellows, Graduate Fellows and student Interns of the CREATES Center
• Serves as the main point of contact for all external visitors and constituents to the CREATES Center
• Processes and follows up on decisions and/or directives from CREATES senior staff to ensure timely implementation and completion
• Update and maintain CREATES website and social media outlets
• Coordinates marketing and outreach programs, workshops, summer internships, and residential learning Transportation Institutes
• Schedules all meetings, including staff meetings, advisory board meetings, group meetings, one-on-one meetings, visitors, virtual meetings, and teleconferences for CREATES personnel
• Serves as the main point of contact for the National Summer Transportation Institute (NSTI) residential program; assists with curriculum development, materials creation, scheduling, recruitment, hiring committee support, and drafting proposals and reports
• Assists in the preparation and distribution of CREATES materials, both incoming and outgoing
• Assists with the Residential Cadet Program, including organization of housing, meals, and onboarding
• Serves as the main point of contact for the Cadet Internship Program; assists with scheduling, housing, materials, and procurement
• Develops promotional materials for the CREATES Center and outreach programs
• Develops publication materials by working closely with University Publications and the Assistant Dean for Strategic Initiatives; drafts, edits, prints, and distributes event flyers, technical briefs, grant fact sheets, Rowan Today articles, and website content
• Plans, schedules, and markets technology transfer workshops using Webex; compiles survey results and distributes Professional Development Hour certificates
• Supervises a website editor, providing content and oversight to ensure execution and follow-through; drafts and distributes the quarterly newsletter
• Works with the Budget Supervisor to support new personnel, associated faculty, postdoctoral fellows, and staff for Center initiatives; assists with delegated fiscal tasks for multiple grants, private, FFS, and operating funds
• Hires and onboards all CREATES personnel, including staff, technicians, visiting personnel, postdoctoral fellows, graduate fellows, and undergraduate student fellows
• Assists with Fee for Service and external private contacts invoicing and tracking.
• Fulfills Timekeeper responsibilities for CREATES, ensuring timely submission of Web Time Entry for all students, student workers, and staff
• Assists with CREATES-specific events, including TRB, symposiums, conference travel, hosted workshops, visits, presentations, and Junior–Senior Engineering Clinic final presentations
• Processes requisitions, reimbursements, independent contracts, IRT orders, and supply orders; tracks all items to completion
• Updates and maintains budget spreadsheets and tracks purchasing…