Accounts Receivable Specialist

Job Title:
Accounts Receivable Specialist
Industry: Manufacturing / Distribution

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join a growing manufacturing organization. This role will own the full-cycle AR process and play a key part in maintaining strong cash flow, customer relationships, and internal controls.

• Manage the full-cycle Accounts Receivable process
• Post and apply daily cash receipts (ACH, wire, check, credit card)
• Monitor AR aging and proactively manage collections efforts
• Communicate with customers regarding past-due balances and payment plans
• Review accounts prior to shipment release to ensure credit compliance
• Investigate and resolve billing discrepancies and short payments
• Reconcile customer accounts and maintain accurate ledger balances
• Partner with sales and operations to resolve order and payment disputes
• Prepare weekly AR and cash flow reports for leadership
• Assist with month-end close, including AR reconciliations and reporting
• Support internal and external audits
• Maintain organized documentation and strong internal controls

• 3+ years of progressive Accounts Receivable experience
• Manufacturing or distribution industry experience strongly preferred
• Experience with a cloud-based ERP system required
• Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data analysis)
• Strong knowledge of credit management and collections best practices
• High attention to detail and strong problem-solving abilities
• Ability to manage high-volume transactions in a fast-paced environment
• Strong communication skills with confidence handling customer conversations
• Self-starter who takes ownership of processes

This is an excellent opportunity for an AR professional who thrives in a collaborative, fast-paced environment and enjoys taking ownership of the receivables function.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.