Data Analyst​/Document Controller

Overview

Data Analyst / Document Controller role based in Glasgow, Scotland.

Title:

Data Analyst / Document Controller. Reporting Line:
Group Head of IT & Security. Employment Category:
Fulltime, permanent.

We are seeking a highly skilled Data Analyst with a strong emphasis on SharePoint administration. This role will also encompass some document controller and data protection clerk duties. The ideal candidate will be responsible for managing and optimizing our SharePoint environment, ensuring efficient data management, and maintaining compliance with data protection regulations.

New entrants welcome. This role is part of Solar Careers UK, a division of Solar Energy UK, the trade association representing numerous solar businesses across the UK. By applying, Solar Careers UK can connect you to live vacancies and provide guidance on the qualifications and training needed to pursue a career in the solar sector.

• Manage and optimize the SharePoint environment to ensure efficient data management and collaboration across the organization
• Analyze business requirements, design SharePoint solutions, and provide ongoing support and maintenance
• Collaborate with IT operations and IT Security to align implementation with Group IT strategy, policies, and architecture
• Manage a large volume of documentation contained in multiple SharePoint sites
• Provide solutions for document management needs and ensure a highly customer-centric approach

• Ensure that all day-to-day operational activities related to document management are carried out in a timely and reliable manner
• Respond to and action helpdesk issues related to document management
• Maintain and update documentation based on business requirements and compliance needs
• Interface with business stakeholders to fulfill various data requests and ensure the smooth running of the company's Information Technology department

• Advise on appropriate data protection measures for any new types of data
• Ensure compliance with data protection regulations, including GDPR
• Develop and maintain data access guidelines and data classification labels
• Identify all systems that process personal data and ensure processes and procedures are in place to satisfy Subject Access Request (SAR) requirements
• Maintain an asset management process and ensure all IT assets are identified, registered, and physically protected from threats

• Time management & prioritization skills - ability to manage workload effectively
• Excellent interpersonal and communication skills (in English or/and other European languages)
• Flexibility and willingness to contribute to new tasks beyond the written job description
• Intellectual curiosity and the ability to bring fresh ideas to the team
• IT literacy with comfort in IT systems and data handling (at least intermediate-level Excel)
• Delivery focus and the ability to produce quality outputs quickly
• Strong critical thinking and problem-solving skills
• Passion for our mission to generate a more sustainable future by leading the transition to clean energy
• Our values: be a leader, build trust, be responsible, be innovative

• Bachelor's degree in Information Technology, Computer Science, or a related field
• Proven experience in SharePoint administration and data management
• Strong understanding of data protection regulations, including GDPR
• Experience with document management systems and processes
• Knowledge of data protection and privacy legislation
• Familiarity with IT support and helpdesk systems

• A busy role in a supportive team, with plenty of opportunities to learn
• International scope - operates in over 8 countries
• Hybrid working
• Annual discretionary bonus