Recruitment Advisor

Join NHS Greater Glasgow and Clyde’s Recruitment Team

We are seeking a motivated and well‑organised Recruitment Advisor (Band
3) to join our Recruitment Service, supporting a high‑volume caseload of recruitment activity across the health board. This is an excellent opportunity for someone with strong administrative experience who thrives in a process‑driven environment and is passionate about delivering a high‑quality service to both internal stakeholders and job applicants. You will deliver comprehensive day‑to‑day recruitment and selection administration for a wide variety of vacancies across the board.

Working closely with hiring managers, you will provide guidance and support throughout the recruitment lifecycle, ensuring all activity complies with national and local standards, employment legislation and data protection requirements.

• Manage a caseload of recruitment activity using the NHS Scotland national Applicant Tracking System (ATS), Jobtrain
• Create and advertise vacancies, monitor applications and co‑ordinate interview arrangements
• Undertake pre‑employment checks, including:
  • References
  • PVG/Disclosure Scotland
  • Occupational Health clearance
  • Professional registration verification
• Issue conditional and unconditional offers and prepare contracts using standard templates
• Liaise with hiring managers to ensure recruitment timelines and procedures are adhered to
• Maintain accurate records and ensure timely data entry across recruitment and HR systems (e.g. Jobtrain, eESS)
• Respond to recruitment‑related queries from applicants and managers in line with service performance standards
• Support recruitment events, such as job fairs and open days
• Ensure all recruitment documentation is handled and stored in accordance with GDPR and Board policies

• Excellent organisational and time management skills
• Strong attention to detail and the ability to meet deadlines in a busy environment
• Good working knowledge of Microsoft Office (Word, Excel and Outlook)
• Effective communication skills with the ability to engage professionally with a wide range of stakeholders
• Experience handling confidential information in line with data protection regulations
• Previous recruitment or HR administrative experience (highly desirable)

• Hybrid working option after initial training period (3 days in the office)
• Occasional travel to other sites may be required
• Full training on NHS Scotland recruitment systems and processes will be provided

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e‑learning and classroom‑based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

If you would like to find out more, we would love to hear from you. For an informal discussion, please contact:
Recruitment Lead. Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

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NHS Greater Glasgow and Clyde (NHSGGC) recognises…