HR Assistant

Overview

About Simon Community Scotland:
The HR Department is a core function within the organisation, providing support and guidance to line managers and staff in relation to HR policies and processes that are effective and efficient to improve service delivery. We are seeking to recruit an experienced HR Assistant to join our small professional HR team. This is a fantastic opportunity to contribute to a values-driven organisation and support managers across a wide range of HR matters.

The HR team provides a range of services to deliver a workforce that is fit for purpose, skilled, engaged and in the right place at the right time to deliver a high quality, person-centered service to our stakeholders. You will play a pivotal role in providing HR guidance and support to managers on all HR related matters.

The HR team manages the employee lifecycle, recruitment, employee relations, staff benefits and payroll to align workforce planning with organisational objectives. Reporting to the HR Manager, you will be a key member of the HR team, working closely with our colleagues to ensure they have the support and working environment they need to deliver a high standard of care to the people we support.

• Provide HR support and guidance to staff and line managers in line with organisational policies and processes.
• Prepare contracts of employment in line with department processes and procedures.
• Advise stakeholders on HR policies and practices in line with statutory and organisational entitlement.
• Advise on and, where appropriate, support informal resolutions to employee relations matters including disciplinary, grievance, capability and performance issues.
• Ensure HR policies and processes are followed when advising on HR activities in line with statutory compliance.
• Support managers to investigate non-complex matters in connection with formal processes and procedures, including participation in investigations, reviewing management statements of cases and attending hearings in support of the manager.
• Assist and advise managers in reducing and maintaining acceptable levels of attendance in line with the Attendance Management policy, including attendance at formal and informal review meetings and disciplinary hearings.
• Support HR projects, coordinating these as appropriate (e.g., production of performance management reports, analysis of HR statistical data).
• Be a role model for organisational values and promote dignity and respect for all.
• Support, maintain and develop effective working relationships with colleagues and stakeholders.
• Undertake training and learning development as necessary to meet the demands of the role.
• Work closely with team members on continuous improvement and development (personal, departmental, organisational).
• Ensure work practices comply with SCS policies and procedures, including health & safety, equality & diversity and confidentiality, and support data collection for freedom of information requests/data protection.
• Flexibly adapt to the demands of the working environment and undertake other reasonable duties as required.

All SCS employees are expected to demonstrate the following values in their work:

• Inclusion & Participation:
  We include everyone in the services and resources they need, ensuring each person’s voice is heard and felt in everything we do.
• Personalised & Creative:
  Each person we support is an individual with unique needs requiring a tailored response.
• Warmth & Regard:
  We recognise the inherent value of each person and treat them with respect.
• Partnership &
  
  Collaboration:
  
  We work positively with others to deliver an inclusive and personalised approach.
• Supportive and Ambitious:
  We encourage ambition and foster growth for both the people we support and our staff and volunteers.

HR Assistant
- Core Competencies:

• Planning & Organising: Strong administrative skills, accurate data entry, attention to detail; acts as a vital link between employees and management and supports HR processes efficiently.
• Resilience: Maintains calm, professional conduct in challenging situations and handles sensitive information with care.
• Motivation: Proactive with the…