Insurance, Financial Controls and Compliance Manager

Job Purpose

The individual has responsibility for the management of the University’s insurance programme supported by the Head of Risk and a shared FTE finance assistant. The individual will also have a key role in the financial control framework and compliance requirements for the University to provide assurance that it is operating as prescribed. This will be achieved through the monitoring of the operating financial control framework and wider University internal controls.

• Acts as subject matter expert on insurance for the University.
• Ensures the University insurance coverage is appropriate and cost effective.
• Manages insurance renewal programme to ensure completeness, accuracy and timely completeness of insurance coverage requirements.
• Holds regular review meetings with brokers / insurance companies.
• Liaises with brokers on insurance queries or issues and supports insurance requirements (e.g. site visits or additional requests).
• Supports ad hoc requests for additional insurance provision or changes as required by University activities.
• Coordinates claims with insurance companies / brokers and ensures they are resolved in a timely manner.
• Coaches and trains shared finance assistant.

• Supported by senior finance management, acts as crisis management focal point on insurance requirements and responses.
• Leads response with insurance companies and brokers for any major incidents.

• Using PPMA review the assurance provided to support the effective identification of key controls. If non‑compliance is detected ensure this is followed up and corrective action identified.
• Annual review of Fraud Risk Assessments.
• Support the Head of Risk with Training across the University to support the internal controls framework. This will involve updates on legislation and training.
• Ensuring that financial policies are documented and reviewed annually to identify any changes required.
• A new finance ERP system is being implemented, and a key aspect will be to ensure the new system has key internal controls in place, as well as identifying metrics to provide assurance that controls are working as prescribed.
• If a fraud is identified, investigate the reason and assess whether internal controls have to be improved.
• Ensure all new legislative requirements around Finance controls and risks, e.g. ECCTA, are appropriately implemented and monitored across the University going forward.

• Track internal audit recommendations and ensure action dates are on schedule.
• Act as subject matter expert where control issues or concerns are highlighted to advise on improvements or remediations that should be put in place.

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles. Or, Scottish Credit and Qualification Framework level 9,10 or 11 (Ordinary/Honours Degree, Post Graduate Qualification), or equivalent, including being professionally qualified in relevant discipline, with a broad range of professional experience in a management role(s).

Candidate must have professional accounting qualification and be able to demonstrate a strong background in internal audit or delivering financial controls improvements.

A2 Excellent working knowledge of Microsoft Excel, Word and PowerPoint.

B1 Knowledge and experience of different types of insurance, insurance renewals and claims management.

B2 Knowledge of Agresso Business World Financial System.

C1 Ability to communicate effectively across the organisation and with external parties where required. The role will require effective written and verbal communication.

C2 Ability to manage and prioritise multiple competing priorities.

C3 Demonstrable customer service skills with the ability to evidence a strategic solution focused approach that is adaptable to the needs of the…