Administrative Assistant Job Glasgow area,Scotland UK,Administrative/Clerical

Job Purpose

Responsible for the planning, co-ordination and liaison and administrative implementation of all related activities in support of the British Association of Cancer Research (BACR) to ensure a high-quality provision is delivered.

Main Duties and Responsibilities

Provide all encompassing, high-level administrative support and activity for the Officers of the British Association of Cancer Research (currently: Prof Joanne Edwards, Treasurer; Prof Kevin Ryan, Chair; Prof Charlotte Bevan, Secretary).

Provide support to the Treasurer with regards to the BACR accounts, including invoices, payments and financial reports.

Proactive management of the diary, exercising conservable discretion and knowledge of the BACR Officers calendar, including awareness of team priorities to ensure internal and external appointments are well planned and time is managed effectively.

As part of a team help facilitate and co-ordinate BACR-associated meetings, workshops and conferences, ensuring all necessary pre-meeting arrangements are in place, [e.g. booking of appropriate rooms; preparation and distribution of agenda and associated papers; post-meeting actions; preparation of minutes etc], as appropriate. Attendance at such events as a representative and promoter of the BACR.

As part of a team help promote BACR-related events via relevant social media platforms (e.g. Bluesky, Linked In, Facebook), including website management.

Active management of all correspondence [email, mail, phone calls, social media]. Deal efficiently with a high-volume inbox, prioritising emails and dealing independently with those which can be actioned/progressed. Including liaison with third parties such as charity partners.

Responsible for drafting agendas, reports, letters and emails as required.

Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.

Engage in reasonable professional development activities as appropriate.

Undertake and other reasonable duties as required by the team.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role, OR Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role.
A2

Excellent knowledge of Microsoft Packages (e.g., including Word, Excel, PowerPoint, Outlook, and One Drive is essential).

Skills

Essential

C1 Excellent communication and customer service skills, operating with diplomacy and discretion as part of a team.
C2 Ability to plan, organise and prioritise effectively, respond to changes in demands and/or pressures, delivering work to standard and within deadlines.
C3 Ability to work both independently and flexibly as part of a high performing team with excellent stakeholder management skills.

Experience

Essential

E1 Experience of working in an office environment, and the capability to work flexibly, when possible.
E2 Experience of organisational and diary management.
E3 Experience of financial & budget management

Desirable

F1 Experience of use of social media platforms for promotional purposes
F2 Experience of involvement in event management

Terms and Conditions

Salary will be Grade 5, £28,031 - £31,236 per annum pro rata.

This post is part-time (25 hours per week), and open ended with funding available for up to 60 months from start date in the first instance.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook , benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website for more information.

Closing date: 23:45 on 26th March 2026

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