Legal PA

Legal PA - Real Estate (Construction & Planning)
Glasgow City Centre
Excellent benefits Hybrid working - 3 days in the office / 2 from home
 
An award-winning law firm is seeking an experienced Legal PA to join its established Real Estate team. This is an excellent opportunity to join a collaborative and forward-thinking firm known for its supportive culture, modern working environment, and strong PA network.

The Role
You will support a busy Construction & Planning team within Real Estate, working closely with a team of around 8 people, including Partners, managing associates, and other fee earners.

Your role will involve full PA support to a Partner as well as assisting the wider team with day-to-day administrative, organisational, and financial tasks.
The team focuses on major development and construction projects, often linked to sectors such as energy and infrastructure. This means the work is less completion-driven and more focused on ongoing project support, client relationships, and team coordination.

Key Responsibilities
 
Provide full PA support to a Partner, including diary management, travel arrangements, meeting coordination, and document preparation
Supporting the wider team of around 8 people with administrative and organisational tasks
Working closely with finance teams to assist with billing, reporting, and management of matter balances and working capital
Reviewing billing information to ensure accuracy before sending to clients and ensuring bills are processed in line with agreed client terms
Managing client and matter inception processes, including engagement letters and liaising with internal teams
Completing conflict checks and client due diligence processes
Assisting with file management, billing processes, and matter closures
Organising complex travel arrangements, meeting logistics, and preparation of meeting packs
Supporting business development activities, including organising client events, conferences, and meetings
Maintaining CRM systems, fee earner CVs, and credentials databases
Assisting with bids, tenders, and marketing initiatives, including preparing PowerPoint presentations and documentation
Liaising with document production teams for preparation and amendment of legal documents  You will ideally have:
 
At least 3 years' experience in a Legal PA or similar role within a professional services environment
Experience supporting a team of fee earners, including providing full PA support to a Partner
Confidence supporting billing processes and financial administration
Strong organisational skills with the ability to manage multiple priorities and deadlines

Experience with diary and inbox management for senior stakeholders
Excellent communication skills and attention to detail
Strong Microsoft Office skills, particularly Word, Outlook, Excel and Power Point  
A proactive and collaborative approach to supporting a wider team  Benefits include:
 
25 days holiday with a holiday buy-back scheme
Discretionary bonus
Private healthcare
Hybrid working
Extensive training and development opportunities
Modern office environment with a strong and supportive PA network