Regional Administrator; Scotland

Do you have administration/office management experience?

Due to continued growth in Scotland, we’re looking for a full‑time regional administrator. Based at our Glasgow office, you’ll play a key role in supporting the day‑to‑day running of the business.

• Experience working in an administrative and/or finance role (2+ years)
• Excellent customer service skills
• Previous experience within the BMS industry (preferable)
• Familiarity with Microsoft Office
• Highly organised personality
• A friendly ‘can‑do’ attitude

• General administrative duties: answering phone, greeting visitors, ordering stationary, sending and receiving post, handling documents and paperwork
• Placing and processing purchase orders through SAGE construct system
• Invoicing (sales, maintenance visits and maintenance addition works)
• Approving supplier invoices and returning to head office
• Keeping order books up to date
• Reacting to callouts and scheduling engineer’s diaries
• Posting engineer timesheets weekly
• Submitting engineer reports/quotes within an agreed timeframe
• Communication with customers (confirming visits etc.)
• Scheduling maintenance works and renewing maintenance contracts
• Check and log expenses on SAP Concur system
  
  Check and confirm overtime prior to submitting
• Submitting RAMS as required
• Assisting colleagues as required
• Processing holiday requests

• Competitive salary
• Private health care for you and your family, with online private GP
• Annual bonus
• Healthy reward scheme via health care provider for discounted sportswear, free Apple watches, cinema tickets etc
• Long service rewards, including additional leave after 5 years’ service
• Option to buy additional annual leave or sell unused leave
• Purchase of bicycles via cycle to work scheme
• Personal development plan
• Investment in personal development training
• Participation in employee referral scheme – financial payment for referral introductions
• Fantastic team and work environment, with high staff retention

Want to be our next regional administrator? Apply using the form provided or email  directly.