Personal Assistant - Compliance Hub

Join us as a Personal Assistant within the Compliance Function. This is an exciting opportunity to join an established team, providing vital PA support to our senior leaders. We’re looking for a proactive and highly organised multi‑tasker with excellent prioritisation and time‑management skills. You will be part of a team of PAs within our Glasgow hub, providing professional and efficient PA support for multiple Managing Directors (MDs) across the Global Compliance function.

Successful candidates will be expected to work closely with a number of senior executives and their support offices. The role is based out of our Glasgow campus although many of our MDs are located in cities across the UK, so experience of working remotely with senior executives is desirable.

We expect successful candidates to take an active interest in understanding the environment they work in, building an understanding of the business and function’s processes and objectives. Their MDs will rely on their judgment to understand priorities and how meetings and outputs contribute towards deliverables.

• Full diary management – scheduling meetings, ensuring the diary is up to date, flagging key deadlines, prioritising meetings and managing clashes, and responding to requests from both internal and external stakeholders swiftly.
• Gatekeeper – effectively screen and manage calls/requests as required and delegate tasks to the leadership team where applicable.
• Travel arrangements – booking global travel, accommodation and logistics (arranging visas, entry requirements, preparing travel business itineraries) and reconciling expenses in a timely manner in accordance with Barclays travel policy.
• Events management – ad‑hoc organisation of leadership team and year‑end off‑sites, responsible for booking venues, managing agenda, speakers and all related logistics.
• Logistics – resolving logistical issues including room bookings, diary clashes and IT challenges, coordinating and managing requests and IT support issues.

• Experienced PA/EA supporting MDs and Ds.
• High level of skill in IT – Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Proven experience of working within a fast‑paced and demanding environment.

• Strong spoken and written English.
• Good level of numeracy needed for budget figures and expenses.

You may be assessed on key critical skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology, as well as job‑specific technical skills.

This role is based in Glasgow.

To provide administrative and organisational support to executives, managers, or teams. To manage schedules, act as a trusted point of contact and ensure seamless coordination, efficient task management, and a professional presence for the assigned individuals or teams.

• Management of executive, manager or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day‑to‑day administrative tasks, such as expenses, maintaining filing systems, ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

• Perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement.
• Require in‑depth technical knowledge and experience in the assigned area of expertise.
• Comprehensive understanding of the underlying principles and concepts within the area of expertise.
• Lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, demonstrate the four LEAD behaviours (Listen, Energise, Align, Develop). For an…