Administration Assistant

PLEASE NOTE:
This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route.

The Casualty team at Weightmans is a leading national practice specialising in the defence of high‑value and complex personal injury claims. Acting predominantly for insurers, self‑insured organisations, and public sector bodies, the team provides strategic, commercially focused advice across a broad spectrum of casualty work.

• Daily management of the Motions Inbox
• Preparing document styles i.e. court orders and serving the same
• Key dating court timetables and task deadlines, with corresponding Outlook entries
• Organising digital indexes of papers received i.e. pleadings, expert and medical evidence
• Adhoc typing of files notes and letters
• Assisting the team with organising travel, booking hotels (to include dealing with expense claims)
• Organising/arranging medical appointments, telephoning Third Party Solicitors or the like for agreed disclosure, and other procedural tasks to help keep a file running smoothly
• Open new case files/matters ensuring compliance with Lexcel and internal procedures
• Preparing and copying various documents such as letters, enclosures, bundles etc
• Deal with incoming post via our Flow matrix system
• Perform general photocopying and scanning duties
• Perform general file management duties (electronically and physically) to include file closures/archiving
• Prepare and send out various information documents via secure systems i.e. email, sharefile or by hardcopy post
• Assist with inputting data/MI

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.