Workplace Coordinator​/Office Coordinator

Workplace Co-ordinator

This role would suit people from these types of positions

• Workplace Administrator
• Office Co-ordinator
• Front of House Co-ordinator (in an office not a hotel)
• Reception & Office Co-ordinator
• Office Services Co-ordinator
• Business Support Co-ordinator

Location: Glasgow (Office-Based) 5 Min walk from Glasgow Central
Salary: 27,000 - 28,500 per annum
Working Hours: 8:30am - 5:00pm, Monday to Friday

We are seeking a proactive and highly organised Workplace Co-ordinator to support the smooth day-to-day running of our Glasgow office. Working closely with the Workplace Manager, you will deliver front‑line operational services and provide comprehensive support to group leaders, project managers and business teams in a professional office environment.
This is a varied, people‑facing role suited to someone who enjoys responsibility, thrives in a professional environment and takes pride in delivering excellent service.

• Deliver a professional front‑of‑house reception service
• Meet and greet visitors; issue and manage visitor passes
• Act as first point of contact for telephone enquiries
• Liaise with Facilities to report and resolve faults
• Book and escort contractors
• Manage meeting room bookings and standards
• Arrange catering
• Order consumables, stationery and PPE
• Manage office keys and support alarm inductions
• Raise purchase requisitions
• Manage incoming/outgoing post and courier bookings
• Support Health & Safety compliance
• Provide First Aid and Fire Marshal cover
• Assist with desk moves and new starter inductions
• Provide support to other offices where required

• UK nationality is strongly preferred due to government security restrictions and clearance requirements
• Ability to satisfy UK National Security Vetting clearance criteria (pre‑employment screening required)
• Intermediate IT skills (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills
• Professional telephone manner
• Experience working in an office environment
• Self‑motivated with strong attention to detail
• Able to work independently and as part of a team
• Adaptable and proactive with a positive, can‑do attitude

• Competitive salary with annual reviews
• 25 days holiday + option to buy 5 additional days
• Company pension scheme
• Bonus scheme linked to company performance
• Private healthcare membership
• Life assurance