Administrative Assistant

PLEASE NOTE:
This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

The Casualty team at Weightmans is a leading national practice specialising in the defence of high‑value and complex personal injury claims. Acting predominantly for insurers, self‑insured organisations, and public sector bodies, the team provides strategic, commercially focused advice across a broad spectrum of casualty work.

As an Administration Assistant you will report to your Support Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Daily management of the Motions Inbox
• Preparing document styles i.e. court orders and serving the same
• Key dating court timetables and task deadlines, with corresponding Outlook entries
• Organising digital indexes of papers received i.e. pleadings, expert and medical evidence
• Adhoc typing of files notes and letters
• Assisting the team with organising travel, booking hotels (to include dealing with expense claims)
• Organising/arranging medical appointments, telephoning Third Party Solicitors or the like for agreed disclosure, and other procedural tasks to help keep a file running smoothly
• Open new case files/matters ensuring compliance with Lexcel and internal procedures
• Preparing and copying various documents such as letters, enclosures, bundles etc.
• Deal with incoming post via our Flow matrix system
• Perform general photocopying and scanning duties
• Perform general file management duties (electronically and physically) to include file closures/archiving
• Prepare and send out various information documents via secure systems i.e. email, sharefile or by hardcopy post
• Assist with inputting data/MI

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Experience in a busy legal/office environment is desirable
• A keen interest and willingness to learn all aspects of the relevant practice area
• Candidate must be a team player
• Are able to show initiative and be self-motivated when required to work on own
• Strong organisational and communication skills
• You must have the ability to prioritise tasks and your workload
• Have good housekeeping skills
• A “hands on” approach to work
• Knowledge of computers and office equipment
• You will be working with spreadsheets, collecting data and producing MI reports
• A ‘will try anything' approach'

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.