Office Administrator

Overview

STATUS:
Full time, Fixed Term (37.5 hours per week)

SALARY:
Competitive and based on experience and qualifications.

LOCATION:

Glasgow

• Facilities & Office Support – In-charge with the day-to-day upkeep of office spaces in Glasgow city centre, ensuring communal areas, meeting rooms, and supplies are maintained to company standards.
• Coordinates contractors and suppliers during routine maintenance visits.
• Organise desk setups, equipment checks, and basic troubleshooting.
• Monitor stock levels for office supplies, stationery, and consumables, raising replenishment requests where needed.
• Running the switchboard by handling calls professionally and directing them to the appropriate teams.
• In-charge of travel bookings using in house and external systems for the group.
• Health, Safety & Compliance Assistance – Help maintain H&S records, training logs, and documentation required for audits.
• Assist with scheduling fire warden and first aid training sessions.
• Support the completion of desk assessments and update basic H&S information for new starters.
• Help prepare offices and materials for HSE walkarounds and internal audits.

• Administrative & Operational Tasks – Supporting all PMS/CRM Requests.
• Assist with distributing post, processing courier shipments, and preparing packages for events or marketing needs.
• Maintain seating plans, office access lists, visitor logs, and sign-in systems.
• Provide administrative support for company events, training sessions, and office-wide meetings (e.g., catering setup, room preparation, stock management).
• Support new starters and temporary colleagues by explaining basic office procedures.
• Assist with maintaining trackers, spreadsheets, and electronic filing related to office supplies, compliance documents, and training records.
• Assisting with carbon emissions data collation for reporting for scope 1&2 environmental emissions.

• Communications & Team Support – Draft simple internal communications relating to office notices, events, or charity activities.
• Assist with organising small staff events locally and group events annually along with wellbeing activities to include bookings, catering, and materials.
• Liaise with colleagues across all offices to support day-to-day queries.

Essential requirements include:

• IT proficiency (Microsoft Outlook, Excel, Word, PowerPoint, PDF, and the use of CRM platforms).
• Quick learner.
• Interpersonal skills.
• Proactive team player.
• Organisational skills.
• Motivated and self-driven individuals with an ambition to work within the electricity industry.
• Adaptability and problem-solving abilities.
• Proactive and solution-oriented with strong attention to detail.
• Strong written and verbal communication skills.
• Time management.
• Strong ability to prioritise.
• The ability to thrive in a fast-paced, highly collaborative work environment.

Desirable requirements:

• Office experience is required, along with strong administrative and customer service experience.

We are looking for a full-time office administrator with extensive experience in office administration to join our Support Team, to provide essential administrative and operational support to ensure the smooth running of daily activities within all UK offices.

The Support Team helps in keeping the workplace organised, safe, and well-functioning by assisting with routine tasks, documentation management, office coordination, and communication with staff and suppliers.