Facilities Management Administrator

Position: Facilities Management Administrator (Permanent)
Facilities Management Administrator

Location:

Glasgow
Salary:
Up to £35,000 (DOE)

Hours:

Monday to Friday (Full Time)

Employer:

Leading Facilities Management Provider

A leading Facilities Management provider is looking to recruit an experienced FM Administrator to join their team in Glasgow. This is a fantastic opportunity for someone with a strong background in Facilities Management administration and finance support, looking to join a stable and professional organisation with long-term career progression.

This role will suit someone who is confident working in a fast-paced FM environment, supporting contract delivery, handling financial processes, and ensuring the smooth running of day-to-day operations.

The Role

As FM Administrator, you will support the contract team with both operational and financial administration, ensuring everything from purchase orders to invoicing and reporting is completed accurately and on time.

Key Responsibilities

• Provide day-to-day administrative support to the FM contract team

• Raise and manage purchase orders, invoices, and supplier queries

• Support financial reporting and budget tracking

• Assist with contract documentation and compliance paperwork

• Update CAFM systems with work orders, job progress and completion updates

• Liaise with engineers, subcontractors and suppliers to ensure smooth workflow

• Support customer communication and service updates

• Maintain accurate records, files, and contract documentation

What We’re Looking For

• Proven experience in an FM Administrator / Facilities Administrator / Helpdesk / Contract Support role

• Strong finance exposure (POs, invoicing, cost tracking, reporting)

• Confident using CAFM systems (Maximo, Concept, Planon, CAFM etc. – beneficial)

• Strong Microsoft Office skills (Excel essential)

• Highly organised with excellent attention to detail

• Able to work under pressure and manage multiple tasks

• Professional communication skills and confident liaising with stakeholders

What’s On Offer

• Salary up to £35,000

• Opportunity to work for a leading FM provider with a strong reputation

• Long-term career progression and development opportunities

• Supportive team environment

Interested?
Apply now with your CV or contact us directly for a confidential discussion