Exec Admin

Were seeking someone to join our team as an Executive Assistant in Glasgow Technology to engage with a wide range of Technology & wider business stakeholders both internally & externally support the local community of 850 people while being a great teammate who adds value to the organisation.

This position is in the Glasgow Technology International Team which is responsible for a myriad of activity across the Division and in location.

In the Technology division we leverage innovation to build the connections and capabilities that power our Firm enabling our clients and colleagues to redefine markets and shape the future of our communities.

Since 1935 Morgan Stanley is known as a global leader in financial services always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world. Technology works as a strategic partner with Morgan Stanley business units and the worlds leading technology companies to redefine how we do business in ever more global complex and dynamic financial markets.

Morgan Stanleys sizeable investment in technology results in quantitative trading systems cutting-edge modeling and simulation software comprehensive risk and security systems and robust client-relationship capabilities plus the worldwide infrastructure that forms the backbone of these systems and tools. Our insights our applications and infrastructure give a competitive edge to clients businesses and to our own.

• Engagement with Senior Stakeholders:
  Locally regionally & globally including partnership with peers across locations as required
• Travel & Expenses:
  Co-ordinating and booking all travel including flights hotels taxis etc. within the Firmwide Expense Policy. Closing out travel by processing expenses in a timely manner within Firmwide policy. Ensuring itineraries are organised in advance of business trips along with any visas and country specific information/policies as relevant.
• Meeting & Diary Management:
  Relevant for Senior Stakeholders in location including logistics such as booking conference calls meeting rooms catering and Multimedia while being cognizant of time zones & other demands. Potential to be admin support in terms of meeting minutes as required.
• Project Activity & Support:
  Frequent local / regional / global events requiring support to execute e.g. coordination of diaries meeting rooms scheduling catering & general logistics
• Data Analysis & Insight:
  Multiple opportunities to be involved with managing data / financials / systems to support the CAO Chief Administration Officer & Glasgow Tech Head & Glasgow Tech Division with their strategic & operational challenges
• Senior Internal and External Visitors:
  Liaison with fellow colleagues in advance of visitors in terms of diaries & events & producing schedules to accommodate competing demands on their time
• Key point of contact:
  For any queries from Glasgow Tech community & other Divisions manage politely
• Space Management:
  Managing space/desk moves for teams including comms & engagement activity associated with this
• New Starters:
  Supporting with new starters across the Glasgow Tech Division & working with relevant teams & managers as required
• Maintaining Team Documents / Procedures:
  Ensuring handover notes are kept live & documents stored in line with process
• Team
  
  Collaboration:
  
  Ability to get involved in ad hoc activities to support team members & stakeholders as required
• Understanding of Glasgow Tech & Morgan Stanley as a Business:
  Engagement with stakeholder.

• Strong working knowledge of all Microsoft Office applications including Outlook Word Excel and PowerPoint skills & modern collaboration tools e.g. Microsoft Teams Zoom in addition to evolving collaboration technologies e.g. Co Pilot
• Approachable confident & friendly but professional personality; able to liaise with people at all levels
• Able to remain calm under pressure & manage last minute changes and/or high volume & complexity effectively & efficiently
• Pro‑active can do approach able to use own initiative and judgment with understanding of need for confidentiality
• Attention to detail while…