Administrative Assistant

Join to apply for the Administrative Assistant role at St Andrew's College Language Schools
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Applications will open in January 2026. Please check later for more information.

Total Salary £578.95 per week (including holiday pay).

Accommodation Included.

Duration Summer 2026.

Reports to the Director of Studies/Academic Manager + Centre Manager.

• Good National 5/Standard Grade (GCSE) in English.
• Up-to-date knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• Working knowledge of the activities of the company as relevant to the role.
• Understanding of Company policies and procedures relevant to the role.
• Excellent oral and written communication skills, including tact, diplomacy and discretion.
• Outstanding interpersonal skills with confidence to deal in a courteous manner with people at all levels within and outside the Company.
• Highly proficient in the use of Outlook, Word, Excel and other standard IT packages.
• Ability to plan and prioritise own workload effectively.
• Proactive approach to problem solving.
• Ability to work accurately and with attention to detail.

• Experience of using Google Workspace:
  Drive, Sheets, Docs, Forms, Slides.
• Experience of working under pressure with tight deadlines.
• Previous Summer School Experience.

The Admin Assistant is responsible for a variety of administrative and clerical tasks to support our summer campus managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Working hours are spread over a 42‑hour working week. Working hours may vary according to the needs of the campus; your working week will be 5 or 6 days and will include a Saturday (at a 6‑day campus).

• Foster a safe and positive atmosphere for students and colleagues.
• Assist the Academic Management Team in the overall provision of the academic programme.
• Assist the Non‑Academic Management Team in coordinating the non‑academic programme.

On the application form, you will be required to declare any criminal convictions and your eligibility to work in the UK. You must also provide an email address and contact telephone number of three referees who can verify your suitability for the post and suitability to work with those aged under 18. One of which can be a character reference.

• Provide essential administrative support to the Academic team, overseeing the organisation and maintenance of office records and reporting mechanisms across spreadsheets, databases, network storage and filing systems.
• Assist the non‑academic team members with the maintenance of office records, databases and filing systems.
• Act as liaison between the academic and non‑academic teams to ensure accurate information is handled across the centre.
• With the other members of the on‑campus team, ensuring that a high‑quality, collegiate programme is delivered, following our guidelines, integrating lessons and activities where possible.
• Assist with the student orientation and induction, including ensuring that each student has relevant information, keys, a lanyard and s on arrival.
• Assist the Director of Studies (DoS) with the use of Google Drive to record, organise and manage the academic programme, including the classing of students, allocation of classes and classrooms, creation of class lists, registers and communication with teachers and Senior Management Team.
• Use the Master Spreadsheet to record and organise student data and information and plan and process intakes.
• Assist creation of class lists and class registers of no more than 18 students from the results of the Placement Test, taking into consideration age, level of English, multinational mix and continuity.
• Assist the DoS liaising with group leaders to approve class lists.
• Assist the DoS with maintaining accurate, daily class lists and oversee the accurate keeping of classroom registers.
• Assist the DoS to ensure names for certificates are accurate by checking in advance of printing with group leaders.
• Assist the DoS to print, in advance, and distribute the students’ certificates, as…