Executive Assistant

Job Title:
Business Administrator/Executive Assistant

Location:
Phoenix, Arizona (Hybrid)

We are seeking a highly organised and trusted Executive / Business Assistant to provide critical support to senior leaders within a fast‑paced, professional environment. This role sits at the heart of the business, combining executive support with hands‑on operational coordination to ensure leaders and teams can operate effectively.

Based in Phoenix, Arizona, this role requires on‑site presence two days per week to support in‑person collaboration, client meetings, and team activity. It is well suited to someone looking for a stable, long‑term assistant role with exposure to senior leadership and opportunities for growth.

• Provide day‑to‑day executive and business support, including calendar management, travel coordination, and expense processing
• Proactively manage inboxes, priorities, and scheduling conflicts
• Prepare meeting materials, take notes, and handle sensitive information with discretion
• Coordinate team and client meetings, including room bookings, catering, and logistics
• Provide operational support to the wider team, including onboarding support and basic governance activities
• Support monthly KPI tracking and data collection
• Build effective working relationships with senior stakeholders and Executive Assistants
• Identify and support process improvements to increase efficiency

• Experience in a professional, corporate environment, ideally as an Executive, Business, or Team Assistant
• Strong organisational skills with excellent attention to detail
• Confidence managing senior leaders’ time and competing priorities
• A high level of confidentiality, professionalism, and discretion
• Strong technical capability with Outlook, PowerPoint, Microsoft Teams, and expense systems
• Ability to work independently while being a collaborative team player
• Comfort working in a fast‑paced environment with changing priorities

Grow your career and expand your skills and knowledge. At BSI, we offer opportunities to work across industries and across the globe. You’ll benefit from the different perspectives and experiences of your international colleagues, as well as ongoing training and development. We offer flexible working, as well as 27 days’ annual leave, paid sick leave, bank holidays, health insurance, life insurance, pension plan with company contribution, car allowance (dependent on role), income protection, paid maternity leave, paid paternity leave, paid parental leave, adoption leave, compassionate leave, paid bereavement leave, learning and development opportunities, and a wide range of flexible benefits that you can tailor to suit your lifestyle.

We’re building an organisation that meets the challenges of tomorrow. Want to grow with us?

We’re focused on our future – and we’re looking for people who want to grow with us as we take on the challenges of tomorrow. At BSI, you’ll find a workplace where everyone can flourish and thrive, where innovation is encouraged and where learning is part of your everyday. You’ll contribute to work that shapes industries and enhances lives – and you’ll take pride in what you do.

The world needs fresh thinking and new perspectives to tackle its biggest challenges. It’s why, at BSI, we’re committed to creating a collaborative environment where everyone can contribute. Whatever your background, experience or outlook, here you can be your best self and do your best work.

If you have a disability or a health condition, please let us know if you need any reasonable adjustments to the recruitment process.

BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.