Office Specialist - Gering

Job Posting

The work we do matters!

Hiring Agency: Transportation - Agency 27

Location: Gering, NE

Hiring Rate: $17.254 per hour

Applications No Longer Accepted On: 01-28-2026

Job Description:

A career as a Nebraska Department of Transportation (NDOT) Office Specialist is all about making sure that day-to-day office tasks run smoothly. It's about working together as part of a team, keeping things in order, and undertaking clerical and secretarial duties. We are seeking a team member with a positive, solutions-focused attitude toward every role with a strong background in customer service and office support.

Should be skilled at multitasking, prioritizing tasks, and providing friendly, efficient assistance to both internal teams and the public.

At The Nebraska Department Of Transportation, We Reward Our Employee’s Hard Work With a Friendly And Supportive Work Environment And a Comprehensive Benefits Package Which Includes:

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates

Pay rate of $17.254 per hour.

Please reach out to Tessa, Talent Acquisition Partner, at , if you have questions or to learn more.

• Serve as receptionist by waiting on walk-in and phone customers.
• Answer multi-line telephone, screen and qualify callers' requests, direct calls to appropriate personnel, and take detailed messages.
• Prepare and proofread correspondence.
• Audit invoices and forward through correct channels.
• Enter State Contract commodities and services into E1.
• Audit and enter reconciliations for Procurement Cards into the PCS system.
• Create and audit District personnel expense reimbursements.
• Assist customers with automated truck permit system and issue permits, as requested.
• File documents.
• Prepare outgoing mail and create UPS shipping labels.
• Perform data entry into various NDOT computer systems.
• Create and/or update Microsoft Excel spreadsheets, Word documents, and Outlook Calendars.
• Administer the Adopt-a-Highway program.
• Order fuel, propane, and other items from Procurement.
• Assist with Kronos questions.
• Issue hay permits during season.
• Monitor Lucity and EKOS.
• Enter SPDs and incidents into OnBase.
• Order signs from Traffic Engineering.
• Assist in set-up an clean-up of meetings.
• Attend training classes as needed.
• Perform other duties, as assigned.

Minimum Qualifications:

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

Proficient in Microsoft Office Suite (e.g., Microsoft Word, Excel, etc.). Ability to work with employee information, while maintaining confidentiality. Ability to gather pertinent information to answer inquiries. Effective communication skills are required to perform the essential functions of the job. Must project a professional presence, be able to work under pressure, have good interpersonal skills, and be able to deal professionally with the public.

Must maintain regular and reliable attendance. Must be able to work 8:30 AM to 5:00 PM Monday through Friday. Must have a valid driver's license or the ability to provide…