Institution Records Manager, Records Management Supervisor ODOC and OCE ; W

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Job Description:

This position is a job rotation anticipated to last 6 months, though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections or Oregon Corrections Enterprises with their current manager's approval.

This position has a primary work location based out of the Offender Information and Sentence Computation in Wilsonville, Oregon and is approved to work a hybrid schedule and remote when not required to be in the office or travelling to another institution.

The Institution Records Manager provides operational direction, goal development, and program analysis to support the Administrator and OISC management team. You will oversee a team of 21 Institution Support Specialists and one Birth Certificate Coordinator across 12 institutions statewide, providing leadership, training, and guidance on records management. You will develop and implement policies and procedures, ensures compliance with legal requirements, and offers technical advice on records maintenance.

You will collaborate with internal and external stakeholders, including DOC staff, legal representatives, law enforcement, and legislative bodies. You will be responsible for maintaining a respectful work environment and serving on various committees and project teams.

This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Four (4) Years of lead work, supervision, or progressively related experience;

OR

One (1) year of related experience and a Bachelor’s degree in a related field.

• Ability to lead and motivate a team, setting clear expectations and fostering a positive work environment.
• Excellent written and verbal communication skills with a diverse audience to provide information in a clear, effective, and professional manner.
• Ability to establish and maintain effective working relationships with staff at all levels of the organization.
• Strong judgment and the ability to make informed decisions related to records management and compliance.
• Ability to research, evaluate, and implement statutes, policies, and procedures.
• Experience evaluating staff performance and providing training opportunities.

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification…