Records Clerk

Location: Atlanta

POSITION TITLE: RECORDS CLERK

REPORTS TO: CAPTAIN - SUPPORT SERVICES DIVISION

DEPARTMENT: POLICE

FLSA STATUS: NON-EXEMPT

SUMMARY OF POSITION:

This position is responsible for a variety of administrative duties, processing and releasing police reports, issuing regulatory permits as required by the City, processing Open Records Act requests, and promoting efficient operation and recordkeeping of the police department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position. The omission of a specific statement from the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Checks criminal history and issues permits for individuals who serve alcohol, work at sexually oriented, massage, and pawn businesses.

• Checks criminal history for business owners and registered agents for businesses that serve alcohol, businesses with gaming machines, and pawn/jewelry businesses.

• Issues identification badges to those applying for access to the fuel terminal facilities located in the City, which are considered a secure area. Responsibilities include performing a background check on each applicant, which includes a driver's license status inquiry and a criminal history check through GCIC/NCIC. Also responsible for issuing an identification card to each approved applicant.

• Files of applications and background checks for each terminal and/or carrier employee are maintained and updated as needed. Responsible for the intake of fees and the transfer of fees to City Hall.

• Receives and processes requests for information under the Open Records Act.

• Disseminates police and accident reports as appropriate to the public and other agencies.

• Answers telephone calls and questions from special events and other permit tees regarding forms.

• Exercises discretion in the performance of the work and regularly uses independent judgment.

DESIRABLE SKILLS AND QUALIFICATIONS:

• Skilled in the use of a computer, oral and written communication.

• Ability to plan, organize, analyze and make decisions; to maintain complex records, and to prepare reports utilizing these records; to plan, establish, and coordinate priorities.

• Must be able to accurately forecast future needs of the Records Section and exercise good judgment in evaluating situations and making decisions.

• Must be able to work effectively with the Mayor, City Council and professional staff members in City government.

• Must be able to function effectively in a work environment in which the employee is exposed to significant public scrutiny and be able to adequately and effectively address public questions and concerns as well as interact with members of the community.

• Must be able to perform duties involving the public.

• Perform other related duties as required.

• Must have a high school diploma, GED or equivalent.

• Must possess and maintain a valid Georgia driver's license.

• Must be bondable.

MENTAL AND PHYSICAL REQUIREMENTS:

• Ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

• Ability to communicate orally and to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals.

• Performance of essential functions may require exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, smoke, temperature and noise extremes, hazardous materials, fire, unsafe structures, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, toxic agents, explosives, water hazards, disease, pathogenic substances, or rude/irate customers.

• In compliance with the Americans with Disabilities Act, or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City.

OTHER REQUIREMENTS:

• Must be eighteen (18) years of age or older.

• Must be able to work various shifts, which may include working on weekends and holidays.

• Ability to pass a pre-employment background investigation, to include but not limited to, a physical examination with drug screening and an oral interview.

AT-WILL EMPLOYMENT:

This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Employment with the City of Doraville is at-will in accordance with Georgia law.

EQUAL OPPORTUNITY:

The City of Doraville is an Equal Opportunity Employer.