Maintenance Coordinator - TMC

Overview

The Maintenance Coordinator schedules all maintenance construction. This position ensures work requests are processed efficiently, well-organized, and communication flows smoothly between contractors, customers, and internal teams. The ideal candidate is detail-oriented, proactive, and skilled at keeping a busy department running seamlessly.

• Receive, prioritize, and assign maintenance work orders to appropriate technicians.
• Track progress of open work orders and ensure timely completion.
• Schedule preventive maintenance tasks and update calendars accordingly.
• Coordinate access to facilities, equipment, and work areas as needed.
• Maintain accurate records, logs, and documentation for all maintenance activities.
• Prepare reports on work order status, equipment performance, and maintenance metrics.
• Assist with inventory tracking, including ordering supplies and managing stock levels.
• Process invoices, purchase orders, and vendor documentation.
• Serve as the primary point of contact for internal staff regarding maintenance requests.
• Communicate with external vendors to schedule service calls and obtain quotes.
• Provide updates to leadership on maintenance priorities, delays, or issues.
• Support onboarding and administrative needs for maintenance team members.
• Assist with maintaining compliance records for inspections, certifications, and audits.
• Other duties as assigned.

• JOB SPECIFICATIONS:

  • Bilingual – English/Spanish a plus
  • Experience in an administrative, facilities, or maintenance support role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and customer-service skills.
  • Proficiency with office software and maintenance management systems (CMMS).
  • Ability to work independently and manage shifting priorities.

  PHYSICAL DEMANDS:

  • Regularly required to sit, stand, and walk
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.