Executive Assistant

Location: Chatsworth

Executive Assistant page is loaded## Executive Assistant locations:
Chatsworth, CAtime type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR103027

Expected Hourly Pay Rate:$33.00
** Work where your work matters. Work at CCRC.
** CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General

Summary:

Under the direction of the Vice President and Chief Finance Officer (CFO), and in partnership with the Director of Facilities, the Executive Assistant – Facilities & Finance (Shared Support) role provides comprehensive executive-level  administrative support to the Finance and Facilities Divisions and serves as backup support to the Executive Assistant supporting Finance. This role requires strong organizational skills,   discretion in handling confidential matters, and the ability to manage multiple priorities in a collaborative team environment.

This position is a full-time, hybrid position; may work a non-traditional schedule including evenings and weekends as needed to meet division needs
** Essential Duties And Responsibilities
** Within a team structure, this position will perform the following responsibilities:
** Administrative Support
- Facilities (40%)**,
** Finance Executive Assistant Support (30%)**,
** Data Composition, Analysis & Reporting (20%)**, and
** Cross-Functional Collaboration (10%)
**** Job Specifications
**** Minimum Required**
* ** Education**:
Bachelor's degree or equivalent combination of education and experience.
* ** Experience**: 5+ years of administrative support. preferably supporting senior leadership in a non-profit or public sector environment. Equivalent education/experience may be considered.
* Demonstrated experience in data analysis, report preparation, and presentation development
* Experience supporting multiple executives or departments simultaneously
* ** Technical Requirements**:
* Proficiency level using Microsoft Excel, Word, PowerPoint, Outlook and video conferencing tools including Zoom and Microsoft Teams.
* Strong Excel skills including formulas, pivot tables, data analysis, and chart creation
* Familiarity with AI-enabled tools (e.g., Copilot, Kindo, or similar platforms).
* Proficiency with document management systems and electronic filing
* ** Travel:
** Up to 5% of travel is required. Will consist of some travel to CCRC office locations and external locations as needed to support facilities coordination, site visits, and supply pick-up.,  Staff members driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and DMV clearance required.
* ** Work Schedule**:
This is full-time, hybrid schedule; typical work schedule, Monday through Friday. This position is classified as non-exempt and may be required to work additional hours including, non-traditional work schedules such as early mornings, late evenings and weekends.
* ** Background & Health Clearance Requirements:
** Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:  +
** Live Scan Clearance / DOJ Fingerprinting**:
For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section  and/or Head Start Program Performance Standards 1302.90).  +
**…