Administrative Coordinator ; Tallulah Child Support Enforcement

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

We care for the well‑being and safety of Louisiana's people.

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward‑thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator 3 to serve as the first point of contact at the agency in our Child Support Enforcement Office in Tallulah, LA
, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING

COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions

• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

If you're compassionate, organized, and thrive in a people‑centered environment, this could be the opportunity for you! Two years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Assist with scheduling interviews and advise applicants of any documentation that is needed.

• Compile and complete monthly, quarterly, semi‑annual and annual reports for agency leadership.

• Provides general clerical support to all staff by making copies and opening and delivering mail, preparing outgoing mail, operating postage meter and electronic scales, maintaining a supply of mailing labels, receiving and distributing faxes. This may require travel to and from the post office and/or DA’s office.

• Records, logs and deposits application fees and/or cash payments received in office and help coordinate vehicle records or DNA scheduling when assigned.

• Conduct the annual inventory on all property at the Child Support Enforcement Office is accounted for and verifying such on‑inventory printouts. Initiate adjustments to inventory as needed to reflect changes.

Work Location: This vacancy is located in the Madison Parish Child Support Enforcement Office in Tallulah, LA.

Work Schedule: Typical work hours are 8:00 am‑4:30 pm Monday through Friday.

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be…