Assistant Director and Budget Manager

Job Title: Assistant Director and Budget Manager

Location: Clayton State University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 292768

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.

The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high‑quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.

Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta‑Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.

The Assistant Director and Budget Manager is responsible for several administrative tasks, including, but not limited to, providing support with budget keeping for each of the six budgets within Facilities Management, including contract‑to‑pay processes, data and compliance‑related reporting duties on the campus, tracking utility expenses for campus buildings and coordinating bill payments, providing up‑to‑date audits of all demand work orders and PM work orders, training delegated employees in all aspects of Facilities administrative tasks, serves as HR and IT liaison, and assisting the Executive Director with all other assigned projects.

Maintains budgets for Facilities Management, prepares contractor reports quarterly, A/E Monthly Reports to the Procurement Director, reconciles monthly purchasing card statements, requests purchase orders and pays invoices, prepares construction and services contracts, and maintains budget tracking. This position is responsible for ensuring contracts, purchase orders, and invoices follow state policies and procedures. Tracks and records all utility expenses and usage for campus buildings, including Laker Hall and Laker Village, and coordinates bill payments.

Responsible for managing facilities data, floor plans, etc., in AutoCAD and in other formats, providing information and assistance to departmental personnel and consultants in all computing activities relating to projects. Also, the role is responsible for campus compliance reporting that will require working with all campus departments and employees to ensure compliance with campus policy and all federal, state, and local environmental regulations governing campus activities.

The position is responsible for any other assigned data and compliance reporting duties on the campus. This position assists with small project management as assigned.

The Assistant Director and Budget Manager is responsible for all signage on campus. Including office name/title signs, interior signage, and exterior signage. This position is held accountable for all Facilities campus communications, such as road closures, power outages, and project announcements. The responsibility of ensuring lease payments and contracts are up to date falls on this position (example: mail machine lease and updated equipment).

This position is also in charge of keeping the website (Use the "Apply for this Job" box below). updated with the latest information regarding the department, projects, and team members.

This position provides up‑to‑date audits of all demand work orders and PM work orders. Receives calls from the campus community for comfort, safety, and welfare (HVAC, fire alarms, temperature control, electrical emergencies, and other related issues) and directs information to the right department.

• Monitor annual budget and develop monthly reports, maintain standard reports showing…