Staff Accountant II

Job Details

Job Title: Staff Accountant II

Location: Clayton State University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 294175

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development.

The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses.

Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For.

The Staff Accountant II is responsible for reviewing, analyzing, and reconciling multiple general ledger accounts; assists accounting staff with reporting and analysis, and provides guidance to campus departments. The Staff Accountant supports major accounting activities and functions in the Budget and Finance area.

• Complete monthly reconciliations of assigned general ledger accounts in a timely manner
• Reconcile encumbrances of salaries and operating expenses
• Identify any variances and prepare necessary adjusting journal entries
• Ensure adequate backup documentation is provided for assigned account balances

• Manage dual appointment billings
• Save all dual appointment agreements by category (i.e. home vs requesting appointment)
• Review and approve dual appointment agreements (home institution)
• Ensure dual appointment payroll posts to dual appointment department
• Bill for dual appointment salary and benefits
• Reconcile dual appointment department (i.e. sum of salary must equal zero)

• Complete monthly reconciliations of custodial scholarship accounts. This includes federal direct loans, state scholarships (HOPE, ZELL, etc.) and other miscellaneous scholarships.
• Work with the Bursar team to ensure timely and accurate accounting of all scholarship revenues and expenses processed through Banner
• Prepare adjusting journal entries as needed
• Review and approve payment requests for scholarship/loan refunds
• Book receipts for state loans and grants and designated scholarships via journal entry

• Reconcile housing revenue on trial balance to banner and housing/room assignment system each semester
• Review and reconcile tuition and other revenue generating activities for reasonableness e.g., departmental sales and services, auxiliary services, etc.
• Run and review trial balance for revenue generating activities for reasonableness

• Process monthly journal entries submitted to Accounting Services email box and ensure proper documentation is provided.
• Prepare and enter monthly journal entry for interest income transactions.
• Prepare and enter journal entry for monthly merchant card service fees.
• Write new and update existing desktop procedures.
• Participate in the ongoing review of process issues and work to identify and implement solutions.
• Periodically review established internal controls to determine that they are operating effectively.
• Perform special projects assigned by supervisors.
• Serve as back-up for Assistant Director of Accounting and other staff in critical functions of the department.
• Assist senior level staff in completing and/or compiling the information required for annual fiscal forms, statements and filing…