Inventory Manager - Fleet Services

Reporting directly to Fleet Division Director, responsible for managing and leading the daily warehouse and inventory operations of the Fleet services Department. Serves as Director of Fleet in their absence.

• Develops work schedules for inventory and warehouse staff
• Completes performance reviews, makes, and recommends personnel changes within department parameters
• Provides and creates trainings to staff on new procedures, processes and changes implemented by department head
• Oversees and supervises all inventory operations including the maintenance and inspections of the department parts and supplies
• Collaborates with technicians and fleet director to determine equipment needs
• Manages database for inventory control and supplies including ticket tracking system and related department software
• Supports and assists various teams within the department when researching or developing new supplies, equipment, procedures, and technology tools
• Performs and creates quality control measures and directs and develops various safety and maintenance techniques and programs to reduce risk and cost
• Prepares and reviews bid documents and collaborates with internal and external professional to draft and approve terms and conditions for vendors
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
• Assists and conducts financial audits of department spending and reviews and approves purchasing orders and requests
• Assists in annual budget process by collaborating with department leadership on equipment needs, maintenance and other departmental cost for budget development
• Prepares custom data reports related to logistics, parts reconciliation, billing, inventory and stocking levels, and vehicle operational cost
• Manages and monitors all fuel inventory including overseeing record keeping of Texas Commission of Environmental Quality (TCEQ) hazardous material disposal manifests
• Prepares and coordinates surplus inventory for auction
• Administers Automotive Service Excellence (ASE) training for fleet staff and technicians
• Attends meetings, conferences, workshops, training sessions, and reviews publications to remain current on principles, practices, and new developments
• Performs special duties as assigned

• Reports directly to – Fleet Division Director
• Direct Reports – Yes

• Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
• Position involves safely operating a motor vehicle

• Indoor and outdoor work in all environments, including inclement weather
• Regular travel between work sites is required

• Work outside of the normal office hours (Monday-Friday 7:30 am – 4 pm) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High school or equivalent
• Seven (7) years of automotive, heavy truck, and heavy equipment theory/application experience including aftermarket parts experience
• Five (5) years of supervisory/management experience including financial and budget responsibilities
• Demonstrated experience in data entry and Microsoft Office Suite
• Ability to provide own cell phone

• Valid driver’s license

• TCEQ Class A/B Operator

• Associate degree in a related field
• Demonstrated experience in inventory management
• Prior forklift operation experience
• ASE Parts Certification

Employment is contingent on passing any post-offer pre-employment screening…